Emergency Preparedness Coordinator (SHORT-TERM, TEMPORARY)

POSITION DEFINITION

Under direction of the District Police Chief, this position will oversee the planning, coordination, implementation, education, training and evaluation of a comprehensive emergency management program.

DISTINGUISHING CHARACTERISTICS The incumbent must work closely with other college and District administrators in an environment of shared governance to provide optimum quality services to students, faculty and staff at a community college.

Assignment

This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:

• Mission College, Santa Clara, CA
• West Valley College, Saratoga, CA

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.

Salary and Benefits

Salary placement will be based on education and experience.

Due to the temporary nature of this position, benefits are not included.

Minimum Qualifications

Education and Experience:

• A two year degree in the field of fire science, public administration or related field.
• Bachelor’s degree in emergency services administration, communications business, public administration preferred.
• Demonstrated experience in managing a comprehensive emergency management program in an educational environment, municipal or state agency or related field.
• Valid certificates in ICS 100, 200,300 and 400 can be obtained within first year of appointment.

Desired Qualifications

International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) or California Credential is desirable.

Examples of Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Organize, coordinate and implement activities and procedures for District and campus emergency preparedness, mitigation, response and recovery.
• Provide subject matter expertise at all levels of the organization;
• Develop and maintain a manual of policies and procedures relative to the position;
• Coordinate the development, implementation, education, training and evaluation of the District and college emergency operations plan (EOP).
• Review and interpret emergency management publications, guidance plans and procedures from various sources and integrate into District plans and policies as appropriate;
• Ensure that the EOP is compliant with local, state and federal requirements and updated on a regular basis;
• Ensure that the college meets all local, state and federal reporting requirements;
• Seek resources as necessary and oversee their allocation; monitor assigned budgets;
• Ensure that all District and college staff receive training, including regular practice drills;
• Interface with other agencies and emergency response organizations as necessary and appropriate;
• Maintain currency in the field of emergency management, which may include attendance at relevant conferences, workshops, and training sessions.
• Coordinate the implementation of the program with the District and college staff;
• Ensure that required activities are implemented according to the plan, including training of managers, supervisors and staff;
• Maintain college records as required.
• Represent the District Police, Emergency Management Services on the Facility Safety Advisory Committee and other college and district administrative councils, task forces, committees, work groups, and external groups as assigned in order to forward the goals and objectives of the college.
• Assist in the development, coordination, implementation and evaluation of systems, including software applications, related to area of assignment, such as the emergency notification system (WVM Alert)
• Prepare and monitor budgets in areas of assigned responsibility. Assure maintenance of documentation according to established policies and procedures.
• Work cooperatively as a member of the management staff of the College and District toward the achievement of its goals and objectives.
• Provide leadership consistent with the mission and function of the College and District.
• Recommend and implement techniques to improve department policies and practices, increase efficiency, take advantage of opportunities and maintain state-of-the-art practices, keeping abreast of current trends and practices in the field.
• Maintain effective public relations with the larger community.
• Assure smooth operations within the areas of responsibility.
• React to change productively and handle other essential tasks as assigned.

Application Information

APPLICATION INFORMATION:

• Interested applicants must submit online all materials requested, including:
  • A completed online West Valley-Mission Community College District application; and
  • Resume
• All sections of the online application, including Education and Work History, must be completed thoroughly.
• Supervisor(s) name(s) and telephone numbers must be included in the application.
• Incomplete applications will not be considered.
• Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
• The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

For reasonable accommodations and assistance, contact:

Office of Human Resources, Attn: Recruitment

14000 Fruitvale Ave, Saratoga, CA 95070

Phone: (408) 741-2174 Fax: (408) 741-2564

Email: careers@wvm.edu

Selection Process

SELECTION PROCESS INFORMATION:

• Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview.
• Travel expenses to attend the interview are the responsibility of the candidate.
• Applications will remain in our online system for 1 year. Each year, part-time pools will be refreshed and applicants will be notified of the opportunity to re-submit application.
• Application materials become the property of the District and will not be returned or duplicated.
• The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
• Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.