Administrative Specialist

detail-oriented, and customer-focused professional to serve as an Administrative Specialist within the Division of Enrollment Management + Student Success. This position provides advanced administrative and operational support across multiple departments and plays a vital role in supporting the division's daily operations and strategic goals. The successful candidate will be a collaborative team member who demonstrates professionalism, initiative, and a commitment to exceptional service while helping advance student success and institutional priorities. KEY RESPONSIBILITIES Provide advanced administrative and program support for multiple departments within the division. Prepare and maintain reports, spreadsheets, and other business documents. Assist with budget monitoring, financial tracking, and recordkeeping activities. Coordinate purchasing and payment processes while ensuring compliance with university procedures. Manage calendars, schedules, and meeting logistics for departmental leadership. Arrange travel accommodations and process travel-related documentation. Organize conferences, meetings, events, and special projects. Support human resources and payroll-related administrative processes. Supervise and support student employees as assigned. Serve as a resource for faculty, staff, students, and external stakeholders. Maintain accurate records and ensure timely completion of administrative responsibilities. QUALIFICATIONS A successful candidate must possess a high school diploma or equivalent and a minimum of four years of experience in an office or administrative support position. A bachelor's degree is preferred. PREFERRED QUALIFICATIONS Bachelor's degree. Experience supporting multiple departments or operational units. Experience with budgeting, purchasing, payroll, or administrative operations in a higher education environment. REQUIRED SKILLS AND ABILITIES Successful candidates will demonstrate: Strong organizational and time management skills. Excellent attention to detail and accuracy. The ability to manage multiple priorities and deadlines in a fast-paced environment. Effective problem-solving and decision-making abilities. The ability to work independently and exercise sound judgment. Strong written and verbal communication skills. Proficiency with business software, spreadsheets, and office technology. A commitment to professionalism, confidentiality, and exceptional customer service. A positive, service-oriented attitude and dedication to student success. BENEFITS Base pay is one component of Emporia State University's total rewards package. We are dedicated to supporting the needs of the "whole you" with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family that include: Health insurance Free dental insurance for employees Retirement through the Kansas Board of Regents Paid parental leave Up to 31 days paid vacation and holiday days Tuition reduction and tuition assistance Dependent tuition waiver For full details about our benefit plan offerings, please visit the benefits webpage APPLY Please upload a cover letter, resume, and contact information for three professional references. Consideration of applications will begin immediately and continue until the position is filled. A background check is required prior to hire. For More Information Human Resources humres@emporia.edu (620) 341-5379 Emporia State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, religion, gender, sex, gender identity, gender expression, marital status, parental status, sexual orientation, genetic information, status as an individual with a disability, status as a protected veteran, or any other factors which cannot be considered by law.