- Ensure all engagement activities align with institutional
messaging, branding and the #StoutProud experience.
- Assist in executing personalized engagement such as thank-you
messages, targeted follow-up and specialized communications and
invitations.
- Help facilitate meaningful interactions between alumni, donors,
students and campus partners during events and programs.
Event Planning & Execution
- Coordinate and execute a portfolio of engagement events
including alumni gatherings, campus traditions such as Homecoming,
and donor events.
- Manage event logistics including timelines, registrations,
venue coordination, catering, audio-visual needs, travel and
on-site execution.
- Serve as the primary point of contact for engagement and donor
event-related inquiries and provide timely, accurate communication
to all stakeholders.
- Conduct direct outreach to promote engagement and donor events,
increase participation and maintain ongoing engagement.
- Oversee on-site engagement and donor event execution including
setup, registration, program flow and vendor coordination.
- Complete post-event tasks including attendance tracking, survey
distribution, data entry and follow-up communications.
- Partner with university colleagues to ensure transparency in
planning and event development. Identify opportunities for
collaboration and synergies with University partners to ensure
strategic objectives are met and positive experience for key
external stakeholders and communities.
Communication & Marketing Support
- Collaborate with communications and marketing staff to develop
event invitations, promotional materials, digital content and
engagement messaging.
- Ensure all engagement materials align with institutional
branding and messaging standards.
- Assist with event communications including registration
management, confirmations, reminders, surveys and thank-you
communications.
Data, Reporting & Systems
- Manage engagement and event data within the CRM, including
registrations, attendance tracking, biographical updates and
post-event notes.
- Monitor engagement and event metrics and assist with evaluating
participation, engagement outcomes and return on investment.
- Identify data trends, inaccuracies, or gaps and report issues
in accordance with established procedures.
Collaboration & Administration
- Serve as a liaison between the engagement team and internal
campus partners, vendors and external stakeholders.
- Assist with budget tracking, invoices and expense
reconciliation for assigned events.
- Support department-wide initiatives, special projects and peak
engagement periods as needed.
Department:
The UW-Stout Foundation & Alumni Association strives to advance
the mission of UW-Stout Polytechnic through building relationships
with alumni, friends, supporters and industry partners of the
university. As Wisconsin’s only Polytechnic University, corporate
and business partnerships provide resources that transform UW-Stout
Polytechnic students’ experience, in and outside of the
classroom.
The person filling this position will be joining a dynamic team
that is responsible for the acquisition and stewardship of
philanthropic resources for UW-Stout Polytechnic.
UW-Stout Polytechnic is a gold-level certified employer recognized
by Family Friendly Workplaces.
Compensation:
Minimum starting salary of $45,000, commensurate with
qualifications and experience.
The Universities of Wisconsin provides an excellent benefits
package including participation in the Wisconsin State retirement
plan, demonstrating our commitment to the diverse needs of our
employees.
Required Qualifications:
- Bachelor's degree or professional experience in alumni
relations, events management, external relations, communications,
marketing, public relations, or related field.
- Experience connecting and engaging communities.
- Demonstrated experience coordinating events from planning
through evaluation.
- Experience managing multiple projects and competing
priorities.
- Strong written, verbal, and interpersonal communication
skills.
Preferred Qualifications:
- Minimum of three-years of professional experience in event
planning, alumni relations, community engagement, advancement,
marketing, or related work.
- Demonstrated knowledge of fundraising and engagement
cycle.
- Experience analyzing participation and engagement metrics.
- Experience using CRM systems such as Raiser's Edge NXT,
Salesforce, or similar constituent databases.
How to Apply:
Complete applications received by end of day, July 24, 2026 are
ensured full consideration. Applications submitted after this
date may be reviewed at the discretion of the search committee or
until position is filled.
To apply, click on the APPLY button or go to:
https://www.uwstout.edu/about-us/careers-jobs
Due to system limitations, applicants may upload no more than
five (5) attachments. Please combine documents where
appropriate.
Required application materials :
Cover letter (* See below)
Curriculum vitae or resume N
ames and contact information for a minimum of three (3)
professional references who can speak to your skills and abilities
for the position
All final candidates will be asked to provide names, email
contact information, and/or phone numbers for three (3) references,
with at least one being from a manager or supervisor, during the
interview process.
*
Please use your cover letter to speak to each of the
Minimum/Required Qualifications for this position as listed above.
For each required qualification, describe your relevant experience,
using specific examples from your work history to illustrate how
your experience satisfies the requirement.
Applicants must complete all required fields and attach all
required documents prior to submitting the online
application.
Note: Once you have attached your materials and submitted your
application you will not be able to into the system and change
them.
Contact Information:
Search Chair: Jennie Smith
Phone: 715-232-1275
Email: smithjen@uwstout.edu
If you need assistance with the online application process or if
you submitted your application prior to uploading all the required
application materials, please contact:
Search Coordinator: Jackie Berg
Phone: 715-232-1151
Email: bergja@uwstout.edu
Guidelines to ensure consideration:
- Applicants must complete all required fields and attach all
required application materials.
- Within your cover letter address each of the Minimum/Required
Qualifications specified for this position. For each required
qualification, describe your relevant experience, using specific
examples from your work history to illustrate how your experience
satisfies the requirement.
It is the policy of UW-Stout to provide reasonable accommodation to
qualified applicants with disabilities. If you need assistance, or
accommodation in applying because of a disability, please contact
us using the information below. Employment opportunities will not
be denied because of the need to make reasonable accommodation for
a qualified individual's disability.
The Universities of Wisconsin provides an excellent benefits
package including participation in the Wisconsin State retirement
plan, demonstrating our commitment to the diverse needs of our
employees.
Employment is contingent upon the final candidate’s completing a
criminal background check and being cleared to work by the Human
Resources Office. Employment is also contingent upon the final
candidate passing reference checks and an essential job function
test, as applicable. The reference check process includes asking
the final candidates’ professional references questions regarding
employee misconduct, sexual violence, and sexual harassment.
Reference checks must be conducted at a minimum with three
professional references, at least one of which must be a prior
supervisor.
Final candidates with previous employment within the Universities
of Wisconsin and State of WI agencies will be subject to additional
reference checks.
In response to a public records request, the Universities of
Wisconsin will not reveal the identities of applicants who request
confidentiality in their online application, except that the
identity of the successful final candidate will be released. See
Wis.
Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all
members of our community in accordance with the Clery Act. For
campus safety information and crime statistics visit:
https://www.uwstout.edu/life-stout/police-and-parking/clery-information
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, age, pregnancy, disability,
status as a protected veteran, or any other bases protected by
applicable federal or State law and UW System policies. We are
committed to building a workforce that represents a variety of
backgrounds, perspectives, and skills, and encourage all qualified
individuals to apply.
