admissions, registration, and other CE functions run smoothly. Processes and validates enrollment and records exceptions in coordination with the UVU Registrar's Office to ensure data accuracy and policy compliance. Responsible for petitions, auditing final and missing grades, managing Repeat Reports, correcting high school data, and SSID numbers. Assist IR in collecting, verifying, and correcting institutional data for state reporting requirements. Validate graduation dates and assist with transcript collection.
Academic Scheduling: Collaborate with AS&P Professional
Development Managers regarding course creation and management of
existing CE course offerings based on instructor applications and
other relevant data sources. Tailor all course offerings to each
high school site. Accurately identify and build CE courses within
the UVU Academic Scheduling CourseLeaf/CLSS application. Determine
the correct application of Scheduling Rules and TOPS codes for
payment structures, request CRNs, and identify and assign critical
course details. Update the public course listing webpage. Update
instructor and course information across interconnected platforms,
including Banner, Monday.com, and the CE website, to ensure data
accuracy. Partners closely with the AS&P team to ensure FERPA
compliance for instructors. Assigns and audits instructor
compliance for course access.
High School Partnerships: Work closely with high school
coordinators, students, and parents to identify, research, and
resolve concerns and issues regarding admissions, registration,
records corrections, grade changes, drops, section swaps, and
withdrawals, and scheduling errors. Identify and resolve conflicts
involving high school students, parents, and coordinators to
determine if escalation to the director is required. Provide
onboarding and ongoing training for high school coordinators.
Manage the coordinator's access to the HSCE dashboard. Assist in
planning and executing events such as the Fall Registration
Kickoff, Mid-Year Check-In, Virtual Q&A, and End-of-Year
Recognition. Other job-related duties as assigned.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with a bachelor's degree
and one year of professional experience in a related discipline; OR
a combination of education and experience totaling five
years.
For Example:
- Bachelor's degree and 1 year of related experience.
- OR an associate's degree and 3 years of related
experience.
- OR two years of college coursework (approximately 60 credit
hours) and 3 years of related experience.
- OR one year of college coursework (approximately 30 credit
hours) and 4 years of related experience.
- OR a high school diploma or GED and 5 years of related
experience.
Knowledge / Skills / Abilities
Knowledge
- Knowledge of department processes, procedures, and policies
(training provided).
- Knowledge of university admission and registration processes
(training provided).
- Knowledge of Banner, Recruit, and other admissions software
(training provided).
- Knowledge of Academic Scheduling (training
provided).
- Knowledge of FERPA regulations.
Skills
- Skills in data entry (training provided).
- Skills in Ellucian's Banner student information system
(training provided).
- Skills in Microsoft Office products: Excel, Word, PowerPoint,
Outlook, Teams, SharePoint, OneDrive (training provided).
- Skills in Qualtrics Experience Management Software (training
provided).
- Skills in records management
- Skills in organization, multitasking, and time
management.
Abilities
- Ability to create, implement, and evaluate processes and
procedures.
- Ability to collaborate with internal and external
stakeholders
- Ability to accept feedback and change behavior.
- Ability to adapt and adjust for the benefit of the
team.
- Ability to communicate verbally and in writing.
- Ability to think creatively and explore improvements to
processes and procedures.
- Ability to work and compromise effectively with a
team.
- Ability to work independently and take initiative.
- Ability to meet deadlines despite frequent interruptions and
conflicting time demands.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's
qualifications and ability to perform the job without regard to
race, color, religion, national origin, sex, sexual orientation,
gender identity, gender expression, age (40 and over), disability,
veteran status, pregnancy, childbirth, or pregnancy-related
conditions, genetic information, or other bases protected by
applicable federal, state, or local law.
To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5485563/enrollment-coordinator-i
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