"Enrollment Officer"

Under general supervision, provides the Office of the Registrar with administrative support in enrollment management, record keeping of diplomas/degrees, maintaining student grades, providing enrollment and degree information to National Student Clearinghouse (NSC), process student enrollment change request, process academic transcripts and enrollment verification request, fulfill/generate all State and Federal Government required reporting responsibilities. Provides support to academic departments with Office of the Registrar inquires.

Essential Duties Summary

• Establishes file and record keeping system for the department. Creates, updates, revises, and retrieves records and files.
• Compiles, tabulates, and summarizes data from a variety of sources.
• Reviews documents to determine acceptability, accuracy, and completeness of information. Corrects errors.
• Processes transcript requests.
• Inputs data in computer system. Composes documents or prepares reports. Develops charts, graphs and tables of information.
• Processes enrollment, degree, and withdrawal reports for reporting to the State and Federal Governments (National Student Clearinghouse).
• Processes drops, adds, withdrawals, major/minor concentration changes at the student’s requests.
• Process and complete enrollment verification request.
• Operates photocopiers, fax machines, and other standard office equipment.
• Codes information from source documents by applying established, clearly defined codes.
• Sorts and distributes mail. Prepares mail outs.
• Prepares and proofreads documents. May determine format of document.
• Responds to inquiries regarding routine procedures and policies to visitors, staff members, or students by telephone or in person.
• Assists front office receptionist with in-person inquiries.
• Performs other job-related duties as assigned.

% FTE: 1.0

Hiring Range: $18.08 - $23.05

Education: High school diploma or general equivalency education

Required Licensing/Certification: Valid Texas Driver’s license preferred.

Knowledge, Skills, and Abilities:

• Knowledge of: Procedures and practices, Job function, family, or professional discipline, Federal, State, Local regulations, Microsoft Office Professional or similar applications.
• Skill in: Strong analytical, Problem-solving and decision-making, Multitasking capabilities, Strong time management, Both verbal and written communication.
• Ability to: Analyze and interpret data, Prepare detailed reports.

Work Experience: One (1) to three (3) years related experience.

Working/Environmental Conditions: Stoop, bend, kneel, and lift, Use of video display terminal, Use of manual dexterity and fine motor skill, Communicate information orally and in writing, Receive and understand information through oral and written communication, Proofread and check documents for accuracy, Sitting or standing in one location, Carry objects of light weight.