EOC Administrative Coordinator - Executive Office (BEOC)

administrative, correspondence, meeting, and project support. The position organizes executive priorities, commitments, and deadlines and coordinates follow-up across the Center under the Executive Director's direction to support effective planning, communication, and timely completion of assignments. In addition to the CUNY Title Overview, responsibilities include: Coordinate the Executive Director's calendar, appointments, meeting requests, and travel arrangements; align scheduling with established priorities and prepare schedules, briefing materials, and timely reminders. As directed, arrange leadership and partner meetings, including agendas, materials, logistics, minutes, action items, assigned responsibilities, deadlines, and follow-up with responsible staff. Draft, proofread, and format correspondence, reports, presentations, memoranda, and other documents; compile departmental information for the Executive Director's review and approval. Maintain a central tracker of Executive Office projects, assignments, deadlines, and requests; obtain departmental updates, document completion, and flag delays or unresolved matters to the Executive Director. Coordinate administrative communication and follow-up with SUNY, City Tech, elected officials, community organizations, and external partners as directed. Maintain confidential electronic and physical records, contact lists, correspondence files, and approved shared-document systems using consistent filing, version control, and appropriate access controls. Coordinate administrative logistics for executive visits, institutional events, and special assignments with Operations, Communications, Academic Affairs, Student Services, and other departments as directed. Prepare Executive Office purchasing, invoice, travel, and personnel-support paperwork; check completeness, route requests for authorized approval, and track completion. Serve as an administrative point of contact for the Executive Office, respond to routine inquiries, and refer substantive matters and approval decisions to the Executive Director or responsible official. QUALIFICATIONS Bachelor's degree required. PREFERRED QUALIFICATIONS Two or more years of progressively responsible executive, administrative, higher-education, public-sector, or project-support experience preferred. Excellent writing, scheduling, organization, judgment, discretion, and follow-through; ability to manage confidential and time-sensitive matters. Strong proficiency with word processing, spreadsheets, presentations, calendars, collaboration tools, and electronic records management. CUNY TITLE OVERVIEW Supports projects, initiatives, and activities within an Educational Opportunity Center (EOC). Organizes office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections Conducts internet and/or database research and performs basic systems queries to locate information related to department activities Maintains department fiscal plans and budgets; assists in budget administration and invoice processing Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department May supervise office staff and student workers Performs related duties as assigned. Job Title Name: EOC Administrative Coordinator CUNY TITLE EOC Assistant to HEO FLSA Non-exempt COMPENSATION AND BENEFITS $65,208-$74,764. Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information). CLOSING DATE Open until filled, with review of applications to begin on or after October 21, 2026. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 32864 Location: NYC College of Technology Job Type: Full-Time