EOC Administrative Coordinator - Finance Office (BEOC)

administrative support for purchasing, invoices, budget tracking, fiscal records, and business-office follow-up. The position maintains organized documentation and tracks requests through completion; fiscal approvals and institutional commitments remain with authorized officials. In addition to the CUNY Title Overview, responsibilities include: Receive and review purchase requests, invoices, vendor forms, and supporting documents for completeness; maintain a central request and follow-up log showing status, responsible parties, and deadlines. Collect quotations and required documentation, route requests for approval, track purchase orders, deliveries, and invoice status, and follow up with departments and vendors on outstanding items. Maintain budget, expenditure, and commitment trackers under the Director of Finance's direction; prepare routine status reports and flag variances or overdue items for review. Assist with routine reconciliations by compiling records, matching supporting documents, identifying discrepancies, and referring exceptions to the Director of Finance. Maintain organized contract, renewal, invoice, receipt, and fiscal-reporting records; flag upcoming deadlines and help assemble documentation for audits and reporting. Coordinate with Operations and the appropriate City Tech offices to obtain missing fiscal or payroll-support documentation; document follow-up and escalate unresolved requests to the Director of Finance. Respond to routine business-office inquiries, provide status updates and approved procedural guidance, and refer approval, policy, and payment decisions to the responsible official. Maintain approved shared files, forms, and operating procedures to support continuity and cross-training; prepare meeting materials and correspondence and assist with assigned business-office projects. QUALIFICATIONS Bachelor's degree required. PREFERRED QUALIFICATIONS Experience supporting a finance office, purchasing, accounts payable, budget administration, or a comparable administrative function. Strong spreadsheet, data-entry, recordkeeping, organizational, and customer-service skills; ability to manage competing deadlines and confidential records. Familiarity with higher-education or public-sector administrative processes and financial systems preferred. CUNY TITLE OVERVIEW Supports projects, initiatives, and activities within an Educational Opportunity Center (EOC). Organizes office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections Conducts internet and/or database research and performs basic systems queries to locate information related to department activities Maintains department fiscal plans and budgets; assists in budget administration and invoice processing Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department May supervise office staff and student workers Performs related duties as assigned. Job Title Name: EOC Administrative Coordinator CUNY TITLE EOC Assistant to HEO FLSA Non-exempt COMPENSATION AND BENEFITS $61,525-$71,072. Salary commensurate with education and experience. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information). CLOSING DATE Open until filled, with review of resumes to begin on or after October 21, 2026. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 32866 Location: NYC College of Technology Job Type: Full-Time