"Assistant Director of Undergraduate Admissions"

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice. 

At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

The Assistant Director of Undergraduate Admissions serves the office of undergraduate admissions. Reporting to the Associate Director of Admissions and at times the Associate Vice President of Enrollment, Assistant Director will be assigned key recruitment territories, play a role in daily office procedures, and assist the Associate Vice President, and Associate Director in planning and implementing undergraduate recruitment programs and strategies at the University.

Other responsibilities include substantial application review, participation in scholarship allocation, recruitment travel, interviewing, correspondence with students and counselors. Full participation in planning, implementing and evaluating the general activities of the admissions office is expected.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Recruit in the territory assigned by Associate Vice President with other potential areas to be assigned at a later time.
• Implement a prospect management philosophy within the territories to reach recruitment goals and agendas.
• Responsible for representing the undergraduate admissions counselors at college fairs and college nights as needed in other territories.
• Coordinate territory recruitment travel; represent the College recruitment program
• Represent and interpret Pacific University accurately and persuasively to prospective students, parents, guidance counselors, teachers, and other constituencies.
• Coordinate external and internal recruiting efforts of the College; assume responsibility for planning, coordinating and supervising specific programs or projects, as assigned.
• Correspond and/or meet with prospective students, applicants and others seeking information on admission standards, academic and non-academic programs and student activities; travel as necessary for receptions and presentations to enhance recruitment efforts.
• Analyze qualifications of prospective students utilizing established admissions standards, guidelines and criteria, reviewing unusual circumstances with the Associate Vice President as appropriate.
• Prepare reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. Perform statistical research on the applicant pool.
• Conduct market research.
• Be willing to take on new projects and programs as needed throughout the recruitment cycle.

SECONDARY FUNCTIONS

• Perform other related duties as assigned.

Qualifications

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Strong understanding of the mission, philosophy, and value system of private, liberal arts colleges.
• Strong understanding and experience of prospect management philosophies and recruitment-based financial aid strategies.
• Candidates are expected to be highly organized, attentive to detail, technically proficient, and dedicated to the office and the University. An understanding of technology-based research and its appropriate application to recruitment strategies.
• Proven ability to work with an information technology based recruitment software package, Microsoft Office, and strong email and web skills.
• Experience working with a wide variety of people, high energy, creative initiative, flexibility, and a sense of humor are essential.
• The ability and confidence to exercise discretion while working independently, as well as the commitment to working as part of a team, are expected.
• Evidence of good people skills, intra-campus relationships, good judgment, and flexibility.
• Recruitment travel is required, a valid driver's license and a willingness to travel by air are required at the time of hiring and throughout the term of employment.
• Three years experience in college or university admissions, financial aid, recruitment.
• Strong written and oral communication skills; strong public presentation skills, self-motivated work ethic.
• A commitment of at least three years is expected, and career interest in admissions or counseling is preferred.
• A Bachelor's degree is required, Master’s Degree preferred.

WORKING CONDITIONS:

Normal office working conditions, job requires hours that may exceed 8 hours per day and/or 40 hours per week during peak periods, job requires a car and the ability to drive and travel. This is a full-time position, with frequent evening and weekend work required.

REPORTING RELATIONSHIP: Reports to the Associate Director of Admissions

APPLICATION: Please upload your cover letter, resume and names and phone numbers of three professional references to your application in Paycom.

At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive. We continue to develop our equity practices with a particular focus on racial equity.

For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).

Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.

Application materials will be screened and interview candidates will be selected and notified by telephone. The hiring process normally consists of several interviews and can last several weeks depending on the position. All applicants will be notified once the position is filled. Employment is contingent upon eligibility to work in the United States.