Event Coordinator

Position Description

Plans, coordinates, publicizes, and implements special events, including social events, recognition celebrations, conferences, and meetings. Facilitates production of events by coordinating with performing groups, arranging publicity, and approving expenditures.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

Office of Campus Events oversees the campus calendar, commencement and special events. This position will oversee all outdoor events and work closely with the Outdoor Events Coordinating Committee.

Major/Essential Functions

Event Planning and Implementation, take a lead role in the planning and registration process for events, including conferences, seminars, workshops, and corporate functions within the assigned areas. with internal stakeholders to understand event objectives, requirements, and desired outcomes. Develop comprehensive event plans, timelines, and budgets to ensure smooth execution. Collaborate with assigned areas regarding event logistics, such as venue selection, catering, audio-visual.

Stakeholder Engagement and Relationship Management. Establish and maintain strong relationships with internal and external stakeholders, including clients, sponsors, speakers, and partners closely with recommendations. Act as main point of contact for stakeholders, inquire, resolve issues, and ensure their needs are met. Attend networking events and seeking professional development opportunities to build connections and stay updated on the latest trends and best practice.

Service and support. Respond to department and campus inquiries quickly and professionally ensuring effective communication with all stakeholders. Resolve issues quickly and efficiently and proactively communicate issues and concerns with the Senior Event Coordinator. Serves as a knowledgeable resource for staff and provides necessary follow-up.

Proactively mitigate potential problem areas and work to find solutions to prevent delays in process. Assist with special projects as requested by internal and external stakeholders, and department leadership. Serve on departmental/institutional committee(s) as assigned.

Required Qualifications

Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.

Preferred Qualifications

Knowledge in TTU system (Emburse Enterprise, TechBuy, etc)

Pay Range

$40,500 - $52,600 - $64,800