"Event Coordinator"

Hiring Department

College of Arts & Science

Job Description

The Event Coordinator plays a critical role in developing and executing programs and events that support the College of Arts and Science. This role manages operational needs, coordinates with artists, agents, vendors, and caterers to ensure the seamless delivery of events. The Event Coordinator manages event logistics, coordinates outreach efforts, and fosters community and campus engagement opportunities to elevate the College of Arts & Science and the Concert Series' visibility and impact.

Key Responsibilities:

• Assist with the coordination of all logistical aspects of performing arts events, including artist hospitality, catering selection, timeline creation, and venue coordination.
• Manage contracts, insurance, and compliance requirements in coordination with campus partners.
• Develop event production timelines, load-in/load-out schedules, and staffing plans.
• Maintain budget tracking and reconcile post-event expenses.
• Support academic programs and college-hosted events as needed.
• Plan and coordinate public and campus engagement events, including concerts, lectures, workshops, and special programming.
• Serve as liaison to concert series members, performers, campus partners, vendors, and community stakeholders to maintain beneficial partnerships, secure corporate sponsorship, and ensure smooth event execution.
• Manage program scheduling, space reservations, contracts, and vendor arrangements.
• Develop outreach initiatives to increase audience engagement, including partnerships with campus groups and local schools.
• Assist in the development of event-related communications and promotional materials in partnership with the Marketing Associate.
• Assist with grant writing and reporting for the University Concert Series.
• Provide on-site event coordination, including supervision of volunteers and student staff.

Shift

The typical schedule is Monday-Friday, 8:00am-5:00pm. This position also requires evening and weekend hours as dictated by the event schedule.

Minimum Qualifications

Associate's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Experience in performing arts, education, or event management.
• Excellent organizational, communication, and project management skills.
• Strong project management and communication skills.
• Familiarity with university systems, procedures, and facilities.

Anticipated Hiring Range

Salary Range: $18.87-26.87 per hour

Grade: GGS – 008

University Title: CSM Operations Coordinator

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Visa Sponsorship Information: Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at <https://www.umsystem.edu/totalrewards/benefits>.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.