Posting Details
Posting Summary
Classification Title
Program Coordinator I
Classification Code
AH35
Pay Grade
GEN08
Subject to Drug/Alcohol Testing Guidelines
No
Subject to Credit Check
No
Internal Title
Event Coordinator
Department
Presidential Events and University Ceremonies
Position Type
PCLS - Slotted Classified
Full or Part Time
Full-Time
Basis
12 mo.
Hours per week
37.5 hours per week
Normal Work Schedule
Mon. -Thur.: 8 a.m. to 5 p.m. and Fri.: 8 a.m. to 12:30 p.m.
Job Details
Event Coordinator
Presidential Events and University Ceremonies provides strategic leadership in event design, logistics, management, and protocol services for a complex portfolio of high-level events on behalf of the Office of the President. The department is committed to creating memorable experiences that enhance the University’s reputation, strengthen relationships with key stakeholders, and uphold the highest standards of excellence.
The Office of Presidential Events and University Ceremonies seeks an event coordinator to help plan and execute some of the University’s most significant and visible events. This position serves as a key event operations and project management partner, contributing to the work towards presidential events, Commencement activities, University ceremonies, select donor and alumni engagement events, and other special programs that advance the University’s mission.
Join us in creating the events and ceremonies that define the University’s most meaningful moments.
The Event Coordinator supports the planning, coordination, and execution of presidential events, commencement activities, university ceremonies, donor and alumni engagement events, and other special programs that advance the mission and strategic priorities of the University and the Office of the President. Reporting directly to the director of Presidential Events and University Ceremonies and working closely with the associate director, this position coordinates projects involving multiple departments, vendors, and stakeholders; facilitates communication and planning efforts; and helps ensure the successful delivery of complex, high-profile University events. The position is responsible for maintaining project momentum, monitoring timelines and deadlines, coordinating operational details, and supporting event execution in accordance with University standards and protocol.
How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/122622 . Applicants must submit a cover letter, resume and list of three (3) professional references. Review of applications will begin immediately and continue until position is filled.
Required: A bachelor’s degree with at least three (3) years of professional experience in event planning, project management, administrative coordination, conference services, or a related field. Experience coordinating multiple projects with competing deadlines and priorities. Experience providing administrative, logistical, or operational support for events, programs, or organizational initiatives. Experience using Microsoft Office Suite and other business technology applications.
Preferred : At least four (4) years of professional experience coordinating events, ceremonies, conferences, or special events, in a higher education, corporate, nonprofit, government, or executive-level environment. Experience supporting high-profile events involving senior leaders, donors, alumni, community partners, or external stakeholders. Experience with event registration systems, guest management processes, and event communication platforms. Experience tracking budgets, reconciling expenses, and maintaining financial records related to events or programs.
Duties include, but are not limited to:
Posting Summary
Classification Title
Program Coordinator I
Classification Code
AH35
Pay Grade
GEN08
Subject to Drug/Alcohol Testing Guidelines
No
Subject to Credit Check
No
Internal Title
Event Coordinator
Department
Presidential Events and University Ceremonies
Position Type
PCLS - Slotted Classified
Full or Part Time
Full-Time
Basis
12 mo.
Hours per week
37.5 hours per week
Normal Work Schedule
Mon. -Thur.: 8 a.m. to 5 p.m. and Fri.: 8 a.m. to 12:30 p.m.
Job Details
Event Coordinator
Presidential Events and University Ceremonies provides strategic leadership in event design, logistics, management, and protocol services for a complex portfolio of high-level events on behalf of the Office of the President. The department is committed to creating memorable experiences that enhance the University’s reputation, strengthen relationships with key stakeholders, and uphold the highest standards of excellence.
The Office of Presidential Events and University Ceremonies seeks an event coordinator to help plan and execute some of the University’s most significant and visible events. This position serves as a key event operations and project management partner, contributing to the work towards presidential events, Commencement activities, University ceremonies, select donor and alumni engagement events, and other special programs that advance the University’s mission.
Join us in creating the events and ceremonies that define the University’s most meaningful moments.
The Event Coordinator supports the planning, coordination, and execution of presidential events, commencement activities, university ceremonies, donor and alumni engagement events, and other special programs that advance the mission and strategic priorities of the University and the Office of the President. Reporting directly to the director of Presidential Events and University Ceremonies and working closely with the associate director, this position coordinates projects involving multiple departments, vendors, and stakeholders; facilitates communication and planning efforts; and helps ensure the successful delivery of complex, high-profile University events. The position is responsible for maintaining project momentum, monitoring timelines and deadlines, coordinating operational details, and supporting event execution in accordance with University standards and protocol.
How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/122622 . Applicants must submit a cover letter, resume and list of three (3) professional references. Review of applications will begin immediately and continue until position is filled.
Required: A bachelor’s degree with at least three (3) years of professional experience in event planning, project management, administrative coordination, conference services, or a related field. Experience coordinating multiple projects with competing deadlines and priorities. Experience providing administrative, logistical, or operational support for events, programs, or organizational initiatives. Experience using Microsoft Office Suite and other business technology applications.
Preferred : At least four (4) years of professional experience coordinating events, ceremonies, conferences, or special events, in a higher education, corporate, nonprofit, government, or executive-level environment. Experience supporting high-profile events involving senior leaders, donors, alumni, community partners, or external stakeholders. Experience with event registration systems, guest management processes, and event communication platforms. Experience tracking budgets, reconciling expenses, and maintaining financial records related to events or programs.
Duties include, but are not limited to:
- Develop and maintain project plans, timelines, task lists, event calendars, and other planning tools for presidential events and university ceremonies.