Events and Marketing Coordinator

About the role

You will support the delivery and promotion of more than 160 events each year, working closely with the Events Manager to provide administrative, operational and marketing support for the Museum’s venue hire business. You will respond to enquiries, prepare quotations, maintain booking systems and coordinate communications with clients and suppliers to ensure a professional and seamless customer experience.

You will also play a key role in supporting marketing activity for venue hire, helping to develop campaigns, maintain event imagery and ensure information across digital channels is accurate and engaging. Alongside this, you will assist with the operational coordination of daytime events and support the preparation of evening events as part of the wider Events Team.

This is a permanent, full-time post, working 36.5 hours per week. This role requires regular manual handling and working at heights.

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) due to access to Museum collections.

About You

You will have previous experience supporting or coordinating events, alongside excellent administrative and organisational skills with the ability to manage competing priorities effectively. You will be confident communicating with a wide range of clients and stakeholders, both in person and over the telephone.

You will be proactive, detail-focused and able to work both independently and collaboratively within a busy team environment. Strong written communication skills are essential, including experience producing engaging marketing content.

You will also be willing to undertake practical tasks as part of event delivery, including moving furniture, signage and basic AV equipment.

Experience working in a museum, gallery or similar cultural environment, and familiarity with Adobe InDesign or Photoshop, would be advantageous.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your CV and a Supporting evidence form using the attached template as part of your online application. Your Supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Alicia Thomas, Event Manager, who can be contacted with enquiries relating to the role (alicia.thomas@oum.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (BST) on Tuesday 9 June 2026 can be considered. Interviews are expected to take place during week commencing 22 June 2026.