Events Co-ordinator

University of Oxford - St Cross College

This role plans and delivers standout events—internal and external— ensuring high standards in logistics and operations. Partnering with colleagues and trusted suppliers, the postholder combines strong organisational skills with precision to keep events on time, on budget, and aligned with University standards. They proactively manage communications, resolve operational issues, and refine processes, all while driving revenue and delivering a first-class, customer-focused experience.

This position will close at midday on Monday, 9th February. Interviews will take place on Wednesday, 25th February.

Essential selection criteria

• Proven experience in planning and coordinating events, with excellent attention to detail and a commitment to high-quality delivery.
• Good communication skills, both written and verbal, with the ability to adapt style and tone to suit a range of audiences.
• Excellent time management and organisational skills, with the ability to prioritise tasks, manage multiple deadlines, and remain focused in a fast-paced environment.
• Confident and diplomatic interpersonal skills, with the ability to negotiate effectively and engage colleagues with professionalism, tact, and enthusiasm.
• Demonstrated problem-solving ability, with a proactive approach to identifying and resolving operational issues.
• Proficient in the use of Microsoft Office and confident handling data and documents in a digital environment.
• Familiarity with event registration platforms and digital tools (e.g. Eventbrite, MS Forms, survey tools) is desirable.
• Ability to work accurately and consistently within established procedures, while also using initiative to improve processes and resolve practical challenges.
• A collaborative team player who can also work independently, building effective working relationships across departments and with external partners.
• Must be available to cover events taking place over evening and weekend on rota basis as required.

Desirable selection criteria

• Experience of Conference Oxford Platform
• Some experience of financial administration
• Experience of CRM/Event booking systems
• Experience within a Higher education environment

About St Cross College

Dedicated solely to Graduate students and Fellows, St Cross is characterised by an intellectually vibrant and truly international community. One of Oxford’s youngest colleges, St Cross prides itself on its friendly community filled with inter disciplinary academic excellence.

As part of this close-knit egalitarian college you will find staff, students and fellows welcoming and committed to promoting the world class study, research and innovation of Oxford University. For more information please visit: www.stx.ox.ac.uk