"Events Coordinator"

Events Coordinator

Job ID:

Location: Main Campus - UCR

Schedule: 8AM - 5PM

Category: Campus Operations and Facilities

Salary: $57,700 - $99,300

Full/Part Time: Full-time(100%)

Organization: Enrollment Services

Department: Veronica Zendejas

Application Deadline: Open Until Filled

Position Information:

The Events Coordinator performs a variety of duties to ensure quality delivery of services and a successful event outcome. This position is involved with planning, implementation, coordination and execution of events associated with all special initiatives as prioritized by Undergraduate Admissions, UC Riverside and UCOP. Under the supervision of the Associate Director and in coordination with the Events Coordinator, the incumbent is responsible for coordinating all necessary aspects of assigned events, which includes setting and keeping budgets for events, logistical planning, publication management and other duties as assigned. This position will ensure all policies and procedures, to include policy interpretation, are followed throughout the coordination of assigned events. The incumbent will also collect, compile, prepare all documentation to include entertainment requests, event agenda, staffing assignment and executive debrief and ensure these requests align with policy and procedures. With the direction from the Associate Director, this position will also be responsible for maintaining departmental publication inventory and fulling all requests and shipments for publications. This position will work with minimal supervision and take initiative to organize and prioritize a heavy and diverse workload to meet stringent deadlines. The Event Coordinator models excellent customer service skills and creates a welcoming environment for UCR administrators, faculty, staff, students and guests. Incumbent is responsible for community outreach and maintaining relationships with internal and external campus partners as related to events management.

The salary range for this position is $56,000.00 to $96,400.00. However, the expected pay scale for this position is $56,000.00 - $61,000.00. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training. Required

Experience Requirements

• 2 - 4 years of related experience. Required
• Experience and success in organizing, planning and directing social and professional business events involving large and small groups including knowledge of professional etiquette. Required
• Demonstrated experience researching and working with vendors securing best quality and price quotes. Required
• Experience creating and over seeing complex events budgets, to include analysis and evaluation of outcomes associated with these budgets. Required
• Experience working in an institution of higher education. Preferred
• Demonstrated experience in full cycle event planing and execution. Preferred

License Requirements

• Valid Drivers License. Required

Special Conditions

• Must possess or obtain a valid California Drivers License in accordance with the California Department of Motor Vehicles in order to drive a vehicle for event related needs. Required
• Hired applicant must successfully pass a background check through the FBI and the Department of Justice. Required
• Varied work schedule - including occasional weekends, evenings, early mornings, occasional Tuesday through Saturday schedule. Required
• Overtime Required
• Travel Outside of Normal Business Hours Required
• Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) Required
• Travel Required

Minimum Requirements

• Working knowledge of concepts, principles and practices of event planning and production and public relations.
• Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.
• Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.
• Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
• Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
• Ability to work professionally under pressure and under tight deadlines; ensuring excellent customer service support.

Preferred Qualifications

• Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.

Key Responsibilities:

• Plans, organizes and implements small events or portions of larger events such as symposiums, conferences, program events, banquets, and VIP briefings. Percent Time: **********

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