Job Identification: 44373
Job Category: Business Services
Apply Before: 10/02/2026, 01:56 PM
Degree Level: Bachelor's Degree
Locations: 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US
Hiring Salary: $48,000; commensurate with experience
Essential Personnel: No
Job Description
Organizational Unit:
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF's Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.
Position Summary:
The Events Program Coordinator provides operational, administrative, and event management support for a wide range of internal and external initiatives, integrating responsibilities in purchasing, communications, event logistics, and program coordination. This position plays a key role in planning and executing academic and professional events, including symposia, think tanks, conferences, workshops, leadership forums, and professional development programs throughout the state of Florida. The coordinator supports institutional, college, and departmental priorities by managing day-to-day business operations, facilitating cross-functional planning activities, coordinating stakeholder engagement, and ensuring the successful delivery of events and outreach efforts that advance strategic, educational, and workforce development goals.
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF's Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.
Responsibilities
Coordinate the planning and logistics for internal and external programs, activities, and initiatives in collaboration with departments, vendors, and community stakeholders. Responsibilities include scheduling, approvals, catering, audiovisual support, materials preparation, and participant communication.
Manage operational aspects of administrative functions, including purchasing, contract tracking,
and travel logistics. Serve as a point of contact for vendors and ensure compliance with university procurement policies.
Maintain and analyze databases and contact lists used in outreach, reporting, and marketing campaigns to ensure accuracy and effectiveness.
Support the development and implementation of communications and promotional materials for events and initiatives, collaborating with marketing teams as needed.
Monitor expenditures for events and programs, maintain budget records, and support planning for future fiscal needs.
Serve as a liaison between the institution and internal/external stakeholders to promote effective collaboration, accurate information sharing, and high-quality experiences across engagement activities.
Performs other duties as assigned.
Working Conditions
Environment - Typical indoor environment/office setting.
Requires frequent travel throughout the state - approximately 30 to 35% annually.
Physical Requirements - climbing, standing, stooping, and/or typing; Ability to lift up to 20lbs as needed.
KSAs
Minimum:
Bachelor's degree -OR- equivalent combination of education and experience in a related field.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
Job Category: Business Services
Apply Before: 10/02/2026, 01:56 PM
Degree Level: Bachelor's Degree
Locations: 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US
Hiring Salary: $48,000; commensurate with experience
Essential Personnel: No
Job Description
Organizational Unit:
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF's Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.
Position Summary:
The Events Program Coordinator provides operational, administrative, and event management support for a wide range of internal and external initiatives, integrating responsibilities in purchasing, communications, event logistics, and program coordination. This position plays a key role in planning and executing academic and professional events, including symposia, think tanks, conferences, workshops, leadership forums, and professional development programs throughout the state of Florida. The coordinator supports institutional, college, and departmental priorities by managing day-to-day business operations, facilitating cross-functional planning activities, coordinating stakeholder engagement, and ensuring the successful delivery of events and outreach efforts that advance strategic, educational, and workforce development goals.
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF's Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.
Responsibilities
Coordinate the planning and logistics for internal and external programs, activities, and initiatives in collaboration with departments, vendors, and community stakeholders. Responsibilities include scheduling, approvals, catering, audiovisual support, materials preparation, and participant communication.
Manage operational aspects of administrative functions, including purchasing, contract tracking,
and travel logistics. Serve as a point of contact for vendors and ensure compliance with university procurement policies.
Maintain and analyze databases and contact lists used in outreach, reporting, and marketing campaigns to ensure accuracy and effectiveness.
Support the development and implementation of communications and promotional materials for events and initiatives, collaborating with marketing teams as needed.
Monitor expenditures for events and programs, maintain budget records, and support planning for future fiscal needs.
Serve as a liaison between the institution and internal/external stakeholders to promote effective collaboration, accurate information sharing, and high-quality experiences across engagement activities.
Performs other duties as assigned.
Working Conditions
Environment - Typical indoor environment/office setting.
Requires frequent travel throughout the state - approximately 30 to 35% annually.
Physical Requirements - climbing, standing, stooping, and/or typing; Ability to lift up to 20lbs as needed.
KSAs
- Ability to build collaborative relationships.
- Knowledge of event planning, budgeting, and university procurement processes
- Strong organizational, communication, and project management skills
- Proficient in Microsoft Office and event coordination tools
- Ability to develop marketing materials and ensure smooth event execution
- Interpersonal skills and judgment.
Minimum:
Bachelor's degree -OR- equivalent combination of education and experience in a related field.
Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
- Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.