Executive Assistant

Job Description

Te Whiwhinga mahi | The opportunity

We are actively seeking a dynamic Executive Assistant who will lead a team dedicated to enhancing administrative support for the Associate Deans and Senior Professional staff within the Faculty of Medical and Health Sciences, elevating the team's overall capability and performance. This role will also provide executive level support to the Director of Faculty Operations and their team. This will include supporting and driving initiatives that will help the faculty deliver on its strategic objectives.

Key responsibilities of the role include:

• Developing collaborative working relationships with key stakeholders
• Provide executive level support for strategic initiatives, particularly focused on supporting the People and Culture and Enabling Environment strategic priorities
• Provide leadership, mentoring and direction to direct reports
• Ensuring the smooth operation of administrative support and executive assistant functions for the Faculty Operations function, including coordinating meetings, managing diaries, preparing agendas, and recording minutes for committees and staff meetings.
• Liaising with the faculty administration team to coordinate key internal processes.
• Coordinating recruitment processes.

Nga Pūkenga Motuhake | Important Skills

• High level of interpersonal skills
• Ability to communicate information clearly and concisely
• Negotiation skills and ability to build successful relationships
• Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information
• A proactive and flexible approach to work
• An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment

This is a part-time (30 hours per week), permanent position.

The salary range for this role is $73,400 - $90,700 (pro rated), depending on skills and experience

For more detailed information, please review the position description

Mō tō mātou rōpū | About the team

The role is based in the Faculty Operations team (M&HS Building 505). You will be leading and working as part of a team of EAs in a busy but collegial/calm and friendly work environment.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through:

• Flexible employment practices
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 19 April 2026 to be considered. Please include a cover letter and CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Johanna Beattie j.beattie@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.

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