Executive Assistant, Clinical Departments (College of Medicine-Phoneix)

Position Highlights

The College of Medicine - Phoenix is seeking an experienced Administrative Support Professional who is ready for their next career move. This position will work closely with Senior Leadership (Chair/Chief/Director), Department Administrator, Senior Executives, faculty, and staff of the Department of OBGYN and the Department of Radiology, helping them manage their educational, clinical, and research missions. The ideal candidate will possess excellent organizational skills, be able to multitask in a fast-paced environment, have excellent written and verbal communication skills, and have a professional demeanor. Also, the incumbent should be able to maintain sensitivity with confidential information, and possess computer proficiency in Microsoft Word, Excel, and Outlook.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

Duties & Responsibilities

Department Support:

• Prioritize workload, meetings, and appointments to meet work unit operations.
• Assist in the coordination and implementation of multiple projects.
• Provide skilled support on a variety of strategic initiatives, with direction (such as organizing documents, tracking progress, action items).
• Evaluate and recommend operational changes to work unit to ensure effectiveness and compliance with University policies and regulations.
• Investigate, evaluate and resolve typical administrative/operational problems or situations impacting staff/faculty work unit.
• Work with appropriate administrative offices for website updates as required.

Financial Management Activities:

• Purchases & bill pay for department (P-card, Disbursement Vouchers, travel & other reimbursements).
• Maintain finance documentation as required.

General Office Operations:

• Compose confidential correspondence when required, as directed.
• Organize and file office documents as required (department inbox, phone lists, inventory, etc.).
• Coordinate business affairs, personnel matters and may interpret policies and procedures.
• Order supplies.

Knowledge, Skills & Abilities:

• Demonstrated ability to build and maintain positive working relationships.
• Proficient in English composition, including grammar, spelling, and punctuation.
• Competence in performing basic mathematical calculations.
• Skilled in using personal computers and related software applications.
• Proficient in Microsoft Outlook Suite.
• Capable of analyzing problems and making sound decisions.
• Effective in both verbal and written communication.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• One (1) year of relevant work experience required.

Preferred Qualifications

• Experience with prioritizing multiple projects and achieving desired results and deadlines.
• Experience with managing multiple calendars.
• High degree of flexibility.
• High degree of attention to detail.
• Excellent data entry & Organizational skills.