Posting Number: SF02243
Position Type: Professional Staff
Union: Non-Union Non-Classified Staff
Pay Grade Level: Grade Level: 7
Pay Grade Range: Salary Hiring Range: $60,000 - $65,000
Department: Facilities Services Admin.
Campus Location: Kingston
Job Description Summary
Search will be open until filled. First consideration will be given to applications received by 11/14/2026. Applications received after 11/14/2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
About URI
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
THE POSITION SCHEDULE WILL BE IN-PERSON.
Position Summary
Serve as executive assistant to the Associate Vice President of Facilities, providing critical administrative support and executive coordination, such as planning and managing the AVP's schedule and appearances, planning and hosting events, arranging meetings, handling confidential and sensitive materials and information, and facilitating interactions between the AVP and internal and external stakeholders.
Duties and Responsibilities
KEY DUTIES AND RESPONSIBILITIES:
Assist the AVP in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the department level.
Provide confidential administrative services, including but not limited to: arranging meetings; typing reports, correspondence, speeches and related materials; making travel arrangements; drafting and responding to routine correspondence; preparing and maintaining spreadsheets; keeping department websites updated.
Develop and prepare presentations, speeches, and related materials to support the AVP and departmental initiatives.
Plan, arrange, schedule, and conduct special events, such as meetings, conferences, and other events. Support marketing and outreach efforts as necessary.
Coordinate committee meetings, including scheduling, preparing agendas/meeting materials, recording and distributing meeting notes, and managing follow-ups.
Manage calendars and coordinate travel arrangements for the AVP and Facilities Group senior leadership.
Answer phones, greet visitors, and provide information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the AVP.
Prioritize responses to correspondence, phone calls, and various issues, minimizing demands on the AVP, allowing him/her to focus on broader and more critical issues.
Receive, prioritize, track, and process responses to administrative requests to ensure timely responses and appropriate follow-ups.
In consultation with the AVP, assist in the preparation and administration of the department's budget(s). Develop and maintain office files and budget records, and ensure their confidentiality. Assist the AVP with budget monitoring and tracking to ensure expenses remain within approved departmental budgets.
Provide administrative support for confidential real estate transactions, demonstrating discretion and confidentiality of sensitive information and documentation.
Prepare, coordinate, process, and assist with human resources documentation, including Employee Action Forms (EAFs) and Personnel Action Forms (PAFs), ensuring accuracy, confidentiality, and timely submission.
Interview and recommend support staff and student help for appointment.
Train, schedule, and assign workloads to support staff and student help.
Develop and maintain a signature tracking system to monitor documents requiring the AVP's review, approval, or signature, ensuring timely completion and processing.
OTHER DUTIES AND RESPONSIBILITIES:
Work on special projects as assigned by the AVP.
Perform other duties as required.
LICENSES, TOOLS AND EQUIPMENT:
Personal computers, printers; word processing, spreadsheet, database management, and scheduling software; PeopleSoft; video conferencing, fax and copying machines; AI assistants; calculator.
Posting Date: 10/21/2026
To apply, visit https://jobs.uri.edu/postings/17228