Executive Assistant II

Job Details

Executive Assistant II
Posting Number: SP005264P
Division/College: University Outreach-Northern Idaho
Department: Coeur d'Alene Center Operations
Location: Coeur d’Alene
Posting Context Statement:
The Executive Assistant provides support by assisting with administrative functions and managing the CEO’s time, calendar, travel, records, communications, and stakeholder relationships. The position represents the CEO in their absence and serves as an information resource for the University to internal and external audiences. The position acts as a project coordinator for the CEO: overseeing projects and initiatives, coordinating strategic priorities, identifying focus areas, and tracking metrics for success.
Position Overview:
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support:

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents.
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned
Required Experience:

• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Required Education:

• High School Diploma or equivalent

Required Other:

• None

Additional Preferred:

• Associate’s or Bachelor’s degree, or equivalent combination of education and experience
• Executive support experience
• Higher Education experience
• Applying project management practices in a work environment
• Collecting, compiling and summarizing data and materials for reports and other administrative documents
• Working in an environment that requires adherence to strict confidentiality standards
• Using computer information systems that manage an organization’s finances, business processes and/or records

Physical Requirements & Working Conditions:

• None

Degree Requirement: N/A: No degree requirement
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $25.51 hourly or higher commensurate with experience.
Type of Appointment: Fiscal Year
FTE: 1.0
Full Time/Part Time: Full Time
Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 05/08/2026
Closing Date: 05/15/2026
Open Until Filled: No
Special Instructions to Applicants:
Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check.