Proactively anticipate and identify needs and assemble the right team and resources to assist the Yuma Dean's office in resolving issues and coordinating initiatives.Responsible for travel arrangements and itineraries for the Yuma Dean's office, as well as managing travel and itineraries for visiting faculty e.g. physician recruits, visiting professors, etc.Prepare agendas, executive summaries, presentations and other appropriate materials for meetings.Handle confidential information which could have immediate negative impact on campus operations, performance, or value if shared beyond its intended audience.Attend ongoing training for procurement, travel, and Foundation classes to keep abreast of all new rules or directives from these departments to ensure the COM-P Yuma Dean's office is up to date and in compliance with UA and Foundation policies.Provide assistance to the Yuma Dean's office, Faculty and outside organizations as needed.Act as a liaison to other programs, departments, or agencies providing guidance and necessary correspondence.Organize, edit, and develop program/presentation materials, detailed handout materials, and maintain intricate tracking of projects, assignments and due dates for events and projects for the office.Manage departmental phone inquiries, distribute mail, maintain the conference room calendar, update email distribution lists, track office supply inventory, and address issues as needed.Handle incoming calls and assist visitors, triaging requests as needed and relaying messages to the Yuma Vice Dean and other relevant personnel.Serve as back up for other support staff positions, as assigned. Assist with special projects and other duties supporting the overall mission as assigned.Coordinate office activities and operations to secure efficiency and compliance with all UA/UA COM-P policies.Oversee and problem solve issues with the COM-P Yuma Dean's office suite including ancillary departments.Knowledge, Skills, and Abilities:- Excellent verbal and written communication skills demonstrating high levels of emotional intelligence.
- Ability to convey accurate, complete information and maintain strict confidentiality when required.
- Proficient in Microsoft Office, Word, Excel, and PowerPoint.
- Demonstrated professional and friendly demeanor interacting with various individuals.
- Ability to interact with and assist the public in a professional, courteous, and service-oriented manner.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.Minimum Qualifications- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Three (3) years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications - Cutting edge skills utilizing organizational software such as OneNote, Adobe Suite, database development and management skills, SAP experience.
- Professional caliber social media communications and experience with SharePoint.
- Commitment to the Core Concepts of Patient and Family Centered Care and adherence to organizational conduct standards and guidelines.
- Experience in providing exceptional customer service while effectively assisting both internal and external stakeholders.
FLSA: Non-Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $28.56 - $35.70
Compensation Type: hourly rate
Grade8
Compensation GuidanceThe
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our
Applicant Compensation Guide and our
Total Rewards Calculator.
Career Stream and LevelPC2
Job FamilyAdministrative Support
Job FunctionOrganizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for CandidatesOffice of Human Resources, Talent Acquisition
talent@arizona.eduOpen Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to ApplicantSPECIAL INSTRUCTIONS TO APPLICANT:Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an
Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at
cleryact@arizona.edu.
