"Executive Assistant"

About the role

We have an exciting opportunity to join the Draper Group in the Department of Paediatrics as the Executive Assistant to Professor Angela Minassian.

You will play an important role in the contribution of supporting Professor Angela Minassian and the Draper Group Clinical Trials team.

You will be responsible for delivering administrative processes such as diary and meeting management, processing expenses, booking travel. You will provide effective support through great communication and organisational skills.

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology.

This position is offered full-time on a fixed-term contract initially 18 months with the possibility to extend provided further external funding is available.

About the department

The Department of Paediatrics is committed to equality and valuing diversity. The Department of Paediatrics has been honoured with the Athena Swan Gold award, a national gender equality charter, recognising the Department's innovative policies and practices. We are committed to the professional development of our staff by providing up to ten paid days annually for skill enhancement and allowing applications for additional training funding. By joining us, you will have the opportunity to contribute to a forward-thinking department.

We welcome new staff with ideas who are willing to shape the future of the department that thinks about its staff and wellbeing. In addition to the University of Oxford wellbeing resources, the Department of Paediatrics sponsors weekly exercise classes such as yoga and bootcamp sessions as well as a choir. For staff on work visas, we also offer financial assistance towards visa renewal fees. These activities are designed to promote physical and mental wellbeing among staff members.

Please visit our website to find out more about the Department.

About you

You will have proven experience of managing diaries and providing comprehensive executive support. You will possess the ability to manage and prioritise a varied workload and meet deadlines in a busy environment, excellent attention to detail and a high level of accuracy. You will have demonstrable experience of producing high-quality correspondence and administrative documentation and strong numeracy skills with experience in financial administration, including expenses and purchase orders. You will have highly effective verbal and written communication skills with all level of staff and an ability to operate effectively in a demanding research environment.

Application Process

You will be required to upload a CV and Supporting Statement as part of your online application. Your application will not be processed if you do not include both documents. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.

To discuss the post in more detail, please contact Fay Nugent, Senior Clinical Programme Manager, using the contact details below.

Only online applications received before 12.00 midday on Wednesday 18th February 2026 will be considered. Interviews will be held during the week commencing 9th March 2026.

The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.