Executive Assistant

Job Description

The Executive Assistant performs highly responsible administrative and secretarial duties that require an extensive working knowledge of the organization, its programs, and the departments under the supervisor’s jurisdiction. Work includes relieving the supervisor of administrative details and office management functions. This position requires considerable judgment, problem-solving, and discretion in handling highly confidential matters. Reports to the Dean, Enrollment Management.

MINIMUM QUALIFICATIONS:

Graduation from an accredited institution with an associate degree, two years of responsible secretarial or administrative assistant experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting. Appropriate work experience may be substituted for the degree requirement on a year-for-year basis. College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a background check are required.

*Per F.S. 295.065 – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

ANNUAL SALARY: $34,100.00 ($17.50/per hour)

SUPPLEMENTAL MATERIALS:

All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to request assistance with uploading supplemental materials, please contact HR Recruiting at HRrecruiting@pensacolastate.edu.

APPLICATION DEADLINE: Open Until Filled

Review of applications will begin December 1, 2025. For full consideration, the online and supplemental application materials must be received by November 30, 2025.

Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific.