"Executive Assistant"

Posting Number:

A00971

Campus:

Department:

16042-College of Health Sciences-Oregon

Expected Pay Scale

Minimum: $68,000.00 Annually
Maximum: $75,000.00 Annually

Job Summary

Under the direction of Site Dean, performs a wide range of advanced clerical duties related to the operation of the organizational unit and functions of the College of Health Sciences – Oregon.

Knowledge, Skills and Abilities

Knowledge of:

• Modern executive office management, practices procedures and equipment.
• Basic arithmetical proficiency.
• Basic research methods and techniques.
• Knowledge of and proficiency in the utilization of standard office productivity software programs (e.g., MS Word, Excel, Access, PowerPoint, email), personal computers, and the internet.
• University, college, division policies and procedures related to the area of assignment.
• Correct English usage, spelling, grammar, punctuation, and vocabulary.
• Word processing, graphics, spreadsheet, database, and other software to create documents and materials requiring the interpretation and manipulation of data.
• Modern office practices, procedures, and equipment.
• Effective communication, both verbally and in writing.
• Recordkeeping, files, file sharing, and filing system methods and techniques.

Skills:

• Strong organizational skills to prioritize and oversee multiple complex projects and deadlines concurrently.
• Advanced proficiency in modern office software, including word processing, spreadsheets, presentation software, and data management systems.
• Excellent written and verbal communication skills, capable of drafting complex reports, correspondence, and presentations for an executive.
• Strong interpersonal and leadership skills, with the ability to work effectively with diverse groups and lead other administrative staff when necessary.
• Key enter with speed and accuracy to produce correspondence, reports, spreadsheets, and database management documents.
• Operate modern office equipment, including a computer, word processing, spreadsheet, and/or specialized software programs and applications, and other standard office equipment.

Ability to:

• work in a collaborative environment and function as a member of the executive’s team.
• Manage multiple and rapidly changing priorities to meet the needs and expectations of executives.
• Perform a variety of technical support duties related to administration of the organization.
• Communicate clearly and effectively, both orally and in writing.
• Understand and follow oral and written directions.
• Establish and maintain cooperative working relationships with coworkers, other staff, faculty, and administrators.
• Lead, monitor, and motivate personnel in performing administrative functions.
• Interpret, apply, explain, and reach sound decisions in accordance with regulations, policies, and procedures.
• Understand the scope of authority in making independent decisions.
• Independently perform the essential responsibilities of the position.
• Plan, organize, and prioritize workload to meet schedules and timelines.
• Maintain sensitive and confidential information.
• Compose correspondence and prepare documents with brief instructions.
• Take and transcribe meeting minutes accurately.
• Read, understand, learn, and apply pertinent procedures and requirements related to the area of assignment.
• Organize, research, and maintain complete office files of a confidential nature.
• Gather, extract, compile, and organize data and information to generate records and reports.
• Prepare clear, accurate, and concise records and reports.
• Perform basic mathematical computations.
• Exercise good judgment and discretion analyzing and resolving confidential and sensitive situations.
• Demonstrate a commitment to working in an organization that values and promotes humanism.

Required Qualifications

Education:

• Bachelor’s degree.

Experience:

• Five to six years of broad and increasingly responsible clerical/secretarial experience, two years of which must have been in an administrative assistant position, preferably in the field of education.

OR

• An equivalent combination of training and experience that could provide the desired knowledge and abilities.

Preferred Qualifications

Education:

• Master’s degree.

Experience:

• Experience related or specific to the assigned organization.
• Experience in higher education environment.

Posting Date:

02/06/2026

Closing Date:

2/6/2027

Essential Job Duties

To apply, visit https://jobs.westernu.edu/postings/35487