Executive Assistant

Position Purpose:

Provide high-level administrative, operational, and project management support to the Chief Marketing & Communications Officer and the Division. Utilizes professional judgment, discretion, planning, and coordination skills in carrying out responsibilities. This role supports the effective operations of the Division by proactively managing schedules and deadlines, assisting with project management and workflow coordination, and contributing to creative and process-oriented initiatives. The position regularly handles highly confidential and sensitive information and works collaboratively with senior leaders, community members, and external partners with a high degree of professionalism.

Minimum Qualifications:

• Bachelor's degree or an equivalent combination of education and/or experience.
• Three (3) or more years of progressively responsible administrative and/or operational experience.
• Excellent organizational, planning, and problem-solving skills.
• Excellent oral, written, and interpersonal communication skills, with the ability to produce polished and professional communications.
• Demonstrated ability to exercise independent judgment and manage competing priorities.
• Ability to handle highly confidential and sensitive personnel and strategic materials with discretion, tact, and professionalism.
• Proficiency in Microsoft Office products and experience learning and using project management systems, databases, and related systems.
• Ability to work independently and collaboratively in a fast-paced environment.

Desired Qualifications:

• Experience supporting senior leadership or executive-level roles.
• Experience in higher education, marketing, communications, or creative environments.
• Familiarity with HR processes such as leave reporting, onboarding, or personnel documentation.
• Experience interfacing with senior leaders, community members, and external partners.
• Demonstrated creativity, initiative, and process improvement skills.