Oversees and leads complex projects and initiatives on behalf
of college leadership, ensuring timely coordination, follow-up, and
completion across multiple stakeholders.
Manages and prioritizes complex calendars, schedules, and
meeting logistics for the Dean and Associate Deans, including
coordination across time zones and with internal and external
partners.
Anticipates leadership needs and proactively prepares
materials, agendas, and briefings for meetings, retreats, and
external engagements.
Coordinates and supports faculty searches, executive
appointments, and other high-impact administrative processes,
including document tracking, travel logistics, and reimbursement
processing.
Drafts, edits, and manages communications, reports,
presentations, and correspondence on behalf of the Dean and
Associate Deans for both internal and external audiences.
Coordinates travel arrangements, prepares detailed itineraries,
and ensures smooth logistics for off-site meetings and events.
Serves as a key liaison between the Dean's Office and college
departments, university offices, external partners, donors, and
advisory boards, ensuring smooth communication and alignment.
Supports the planning and execution of events hosted by the
Dean's Office, including logistics, hospitality, vendor
coordination, and communication.
Maintains efficient workflows for information management and
task prioritization in the Dean's Office, including file
organization, tracking action items, and supporting office
operations.
Supervises and supports other administrative staff as needed,
helping manage workflow and providing coaching and feedback to
ensure operational excellence.
Assists with the development and implementation of
college-level policies and procedures, contributing to continuous
improvement and operational efficiency.
Conducts research and analysis and prepares summaries and
reports to inform leadership decision-making.
Performs other duties as assigned in support of the Dean's
Office and the mission of the College of Education.
PROBLEM SOLVING
Incumbents use independent judgement in resolving various problems
that involve faculty, staff, students and the general public. Must
use judgement and discretion when advising others of the
executive's view on policies and other issues. This position
initiates and has input in the hiring and employment decisions
related to subordinate staff.
Incumbents in this position may be required to represent the
executive at meetings and interact with individuals at the highest
levels in public and private organizations on a local and national
basis.
This job description is not designed to contain or be interpreted
as a comprehensive inventory of all duties, responsibilities and
qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically
requiredNearly Continuously: Office
environment.
Physical Requirements and Level of Frequency
that may be requiredNearly Continuously: Sitting, hearing,
listening, talking.Often: Repetitive hand motion (such as typing),
walking.Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree (or equivalency) in Business, Finance, Health
Care Administration or a related field. Two years office management
and supervisory experience, demonstrated knowledge of finance and
budgeting, and public relations skills required. Demonstrated human
relations and effective communication skills are also
required.
EQUIVALENCY STATEMENT: 1 year of higher education can be
substituted for 1 year of directly related work experience.
(Example: bachelor's degree = 4 years of directly related work
experience.)
Applicants must demonstrate the potential ability to perform the
essential functions of the job as outlined in the position
description.
Preferences
Special Instructions
Requisition Number: PRN46427B
Full Time or Part Time? Full Time
Work Schedule Summary: 8am to 5pm
Department: 00161 - College of Education-Dean
Location: Campus
Pay Rate Range: $39,300 - $68,349
Close Date: 01/08/2027
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/210565
je-b51dca55e3d74df78db732effeb78ed7
