Job ID: 305119
Location: Augusta University
Full/Part Time: Full Time
About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public…
academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
At Augusta University, we are a community of faculty, staff, students, alumni, caregivers and friends, united in our purpose to provide leadership and excellence in teaching, discovery, clinical care and service. Together, we truly are a Jaguar Nation, dedicated to enhancing the successes of our students, investing in the health care of Georgians and fostering worldwide innovation. I am thrilled to be a part of Augusta University's journey and look forward to seeing our future achievements.
Job Summary
The Executive Assistant to the Chief Business Officer relieves the Chief Business Officer (CBO) of operational and administrative details and performs diverse, highly responsible, complex, and non-supervised administrative and office management functions that require recurring contact with senior leaders and executives and public and private officials; a thorough knowledge of university policies, procedures, and operations; and an understanding of the University's role within the community. The Executive Assistant, CBO has recurring contact with members of the board of regents' staff, university senior leaders and executives, public and private officials, employees, students, and vendors. The Executive Assistant, CBO exercises initiative and independent judgment in managing the CBO's schedule and the office's activities, events, budgets, and projects. The Executive Assistant, CBO provides direction to subordinate units and departments, and represents the division in coordinating events, processes, and projects with major units of the University. The incumbent uses discretion in the dissemination of information to faculty, students, staff, and the various constituents served by the University and coordinates activities with several major subordinate administrative and finance units of the University.
Responsibilities
The responsibilities include, but are not limited to:
Manages Calendar
Facilitates the efficient utilization of the CBO's time through development and coordination of a complex calendar of appointments, meetings, social engagements, and University and community functions with individuals and groups.
Serves as liaison between the CBO and Finance Committee
Serves as liaison between the CBO and Finance Committee and assists in developing and distributing monthly Finance Committee agendas to finance committee members and their administrative assistants
Personnel Action Oversight
Assists the CBO in oversight functions by reviewing, monitoring, and approving University personnel action forms and reviewing correspondence and documents prepared by other offices for the CBO's signature.
Coordinates communications for the office of the CBO
Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.
Maintains Confidentiality
Safeguards the confidentiality of University administration by exercising discretion in communicating information to faculty, students, staff and the various constituents served by the University and in handling administrative records, file, and similar confidential items.
Manages Reporting and Records
Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats, using advanced computer and coordinating with others.
Prepares correspondence
Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy.
Budget Management
Assists with development and management of the budgets under control of the CBO's Office by maintaining budget records, reconciling and verifying vouchers and receipts for accuracy, producing financial reports and summaries, approving expenditures, completing budget amendments, and reviewing and verifying travel for the President, General Counsel, and other key staff prior to presenting to the CBO for signature.
Manages Filing System
Performs records management of a complex filing system by overseeing the filing system, creating files and records as necessary using judgment and knowledge of office requirements, updating files and records, determining retention and purging schedules, and retrieving files and documents as needed.
Contributes to Work Environment
Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Maintains Personal Growth
- Remains competent and current through self-directed professional reading, developing professional relationships with colleagues, attending professional development seminars, and attending training and/or courses as required by the CBO.
- Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned.
Manages Visitors to the CBO Office
Promotes a positive image of the University by greeting and receiving visitors to the CBO's office, responding to inquiries from diverse University constituents (e.g., students, parents, faculty, staff, vendors, patients, and public and private officials), providing authoritative information regarding University policies or decisions, referring inquiries or problems to the appropriate office or person, resolving problems, and following up to determine the inquirer's satisfaction with the response.
CBO Liaison
Serves as liaison between the CBO and other University administrators, members of the Board of Regents' staff, public and private officials, various boards, faculty, staff, students, patients, and the various constituents served by the University by communicating and/or interpreting policy, decisions, and documents issued by the University, gathering information and providing information to the CBO, and representing the CBO's Office on select University committees.
Manages Travel
Facilitates efficient and cost-effective official travel for the CBO and other official visitors by making travel arrangements and preparing associated approval forms and expense reports for travelers.
Manages contact lists and parking assignments
Facilitates the work of the Office of the CBO by keeping contact lists updated for key staff. Ensures adequate parking is available for visitors of the CBO.
Responsible for Information and Materials for CBO
Works independently with limited supervision by gathering and organizing required information, maintaining required records, evaluating various approaches to completing projects, developing tools and utilizing available resources to achieve desired outcomes, exercising judgement to make decisions, and assuring effective communication with stakeholders.
Office Management
Performs office management responsibilities by assuring the proper accountability of university property and equipment assigned to the office, providing office personnel with necessary supplies and equipment, and maintaining office equipment in working condition.
Building Coordinator
Serves as the building coordinator Serve as point of contact when information needs to be disseminated quickly. Coordinate with the president's office and other offices for scheduled work performed in the building. Unlock offices during normal business hours for faculty/staff lockouts using the master key. Offer assistance for people wandering around the building. Notify public safety for suspicious people or activity. Sign off on key requests and card access to the building. Maintain the EH&S Safety Binder for the building and make it available for review by building occupants and others as needed.
Event Coordination
Serves as event coordinator and facilitates the success of meetings or events hosted by the CBO's office by scheduling events with appropriate offices and agencies, advising/contacting participants, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes, and coordinating or providing support during the meeting or event.
Other Duties
Perform all other related duties as assigned.
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university in business administration, Project Management, or a related field with a Minimum of 5 years in a senior administrative or project coordination role, with experience supporting C-suite or senior leadership.
Preferred Qualifications
Preferred Experience
Budget Management
Knowledge, Skills, & Abilities
KNOWLEDGE
Extensive knowledge of university policies, general office procedures and practices and responsibility for managing multiple projects on a routine basis. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.
Shift/Salary/Benefits
Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)
Pay Band: 12
Salary Minimum: $62,300.00/Annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 10/22/26 Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365