Executive Assistant to the Vice Chancellor of Research and
Innovation
Department: Office of Research and Innovation- 282000
Minimum Qualifications
Graduation from high school and three years of progressively
responsible administrative/office management experience; or
graduation of a two-year secretarial science or business
administration program and one year of experience as described
above; or graduation from a four-year college or university,
preferably with major emphasis on Business administration or a
related field; or an equivalent combination of training and
experience.
Special Note: This is a generalized representation of positions in
this class and is not intended to reflect essential functions per
ADA. Examples of competencies are typical of the majority of
positions, but may not be applicable to all positions.
Degrees must be received from appropriately accredited
institutions.
License/Certification Required
Essential Job Functions
The
Office of
Research and Innovation (ORI) supports Appalachian
State University research, scholarship and creative activities
(RSCA) with expertise in competitiveness, compliance, and
innovative impacts. The ORI builds capacity and fosters success for
App State researchers throughout the RSCA life-cycle, from ideation
to real-world implications. Led by the Vice Provost for Research
and Innovation, and consists of five divisions: Grants Resources
& Services (GRS); Sponsored Programs (SP); Research Design
& Analysis (RDA), Research Protections (RP), and Innovation in
Practice (IP). ORI provides support for the research, creative, and
scholarly endeavors of Appalachian faculty, staff, and students.
ORI manages both internal and external funding programs and
promotes business and industry partnerships.
The primary purpose of this position is to provide high-level
administrative support to the Vice Provost for Research and
Innovation (VCRI) and the Office of Research and Innovation (ORI)
at Appalachian State University. This role is responsible for
managing day-to-day operations for the VCRI and facilitating the
efficient functioning of the ORI. The position serves as the first
point of contact for the office, managing communications,
calendars, and travel arrangements for the VCRI and providing
limited support to the ORI team.
Job functions to support the purpose of this role will include
activities such as these listed below, and may evolve based on the
needs of the VCRI to support the research, scholarship and creative
activity enterprise:
1. VCRI Executive Support
- Manage VCRI's calendar
- Handle communications, including email triage and drafting
- Coordinate all aspects of travel
- Draft letters and correspondence
- Make room reservations
- Maintain NSF documents for VCRI
2. ORI Team Support
- Assist with large group calendaring for big meetings
- Provide limited travel support (e.g., blanket authorizations,
conference registrations)
3. Office Management
- Manage purchasing/procurement for ORI office supplies,
inventory, and promotional items
- Serve as the first point of contact for ORI, handling email and
physical mail/shipping
- Coordinate employee onboarding (keys, mailbox, furniture, phone
line, laptop/equipment, signage)
- Serve as a member of the Building Emergency Team (BET)
- Manage building repairs/work orders for JET building and space
management
4. Administrative Tasks
- Manage internal committee memberships and appointments
- Work with ORI Business Officer to organize records/documents
physically and digitally
- Serve as Business Officer backup and payroll originator
proxy
- Take meeting notes/minutes (IP Council, URC, etc.)
- Maintain Google Drive folder structure and organization
5. Executive Support
- Prevent scheduling conflicts and resolve competing
priorities
- Independently assimilate and compose materials for the
VCRI
- Establish and maintain paper and electronic files and records
for the VCRI
- Assist VPR with personnel administration (job searches,
AppState Careers)
6. Events and Communications
- Plan and manage logistics for ORI events and activities
- Provide scheduling and administrative support for campus-wide
events
- Serve as point of contact for URC and IP, managing all
correspondence
- Manage correspondence with the Chancellor's and Provost's
Offices for research-related matters
- Edit documents to incorporate VCRI's personal style
- Serve as UComms Liaison for ORI
- Collaborate with UComm ORI experts to manage the Office of
Research and Innovation website and social media
- Support light graphic design needs
- Provide administrative support for research Google group posts,
Workshop Scheduler, and Research News
- Capture and share stories for submittal to ORI UComm team
member
7. General Support
- Assist with Workshop Scheduler
- Update Research News on ORI homepage
Knowledge, Skills, & Abilities Required for this
Position
- Knowledge, Skills and Abilities Required:
- This position requires organizational and communication skills,
including the ability to manage complex calendars, prioritize
tasks, and draft professional correspondence.
- Proficiency in various software applications and adaptability
to new technologies is needed.
- Attention to detail, multitasking capabilities in a fast-paced
environment, and sound judgment in decision-making are
expected.
- Familiarity with university policies and procedures,
particularly in research administration and personnel management,
is necessary.
- Interpersonal skills for interaction with broad stakeholders,
discretion in handling confidential information, and flexibility in
addressing changing priorities are required.
- A problem-solving approach and customer-service orientation
support the VCRI and the Research and Innovation division,
including the Office of Research and Innovation, in achieving their
strategic goals.
Preferred Qualifications
Bachelor's degree and one year of experience related to the area of
assignment; orequivalent combination of training and experience.
All degrees must be received fromappropriately accredited
institutions.
Work Schedule/Hours: Typically Mon-Fri, 8:00 – 5:00 in
office, some weekend and evening work as needed and approved by
supervisor.
Anticipated Hiring Range: $64,373 - $72,100
Closing Date: 09/13/2026
To apply, visit https://appstate.peopleadmin.com/postings/55865
Appalachian State University is an Affirmative Action/Equal
Opportunity Employer. The University does not discriminate in
access to its educational programs and activities, or with respect
to hiring or the terms and conditions of employment, on the basis
of race, color, national origin, religion, sex, gender identity and
expression, political affiliation, age, disability, veteran status,
genetic information or sexual orientation.
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