Type:
Part Time
Contact Name:
Talladega College Office of Human Resources
Contact Email:
[contact details available in the full listing]
Position
Type: Part-Time – Approximately 20 Hours per Week
Work Arrangement: Primarily Remote with Required On-Campus
Attendance
Location: Talladega, Alabama
Compensation: $35 - $45 per hour /commensurate with education,
qualifications, and experience
Position
Overview
Talladega
College invites applications for the position of Executive
Assistant to the Board of Trustees within the Office of the
President.
This
highly visible and confidential position provides executive-level
administrative and governance support to the Talladega College
Board of Trustees and serves as an important liaison among the
Board Chair, trustees, Board committees, President, senior
leadership, and other appropriate institutional
stakeholders.
The
Executive Assistant will play a central role in supporting the
effective and efficient operation of the Board by coordinating
meetings and governance activities, preparing and maintaining Board
materials and official records, facilitating timely communications,
monitoring Board-related assignments and deadlines, and providing
exceptional administrative support to the Board Chair and
trustees.
The
successful candidate will be a highly organized, responsive,
detail-oriented professional who demonstrates exceptional judgment,
discretion, professionalism, and the ability to work effectively
with executive-level stakeholders.
Reporting
Relationship
The
Executive Assistant to the Board of Trustees is an employee of
Talladega College and serves administratively within the Office of
the President.
The
position reports administratively to the President and Chief of
Staff while providing dedicated administrative and governance
support to the Chair of the Board of Trustees, members of the
Board, and Board committees in carrying out official Board
business.
Key
Responsibilities
The
Executive Assistant will:
- Provide
executive-level administrative and governance support to the Board
Chair and members of the Board of Trustees.
Coordinate
quarterly Board meetings, committee meetings, retreats, special
meetings, and other official Board activities.
Assist
with preparing and distributing agendas, meeting packets, reports,
resolutions, minutes, presentations, and other governance
materials.
Maintain
official Board records, minutes, resolutions, committee records,
governance archives, trustee directories, calendars, and
confidential files.
Track
Board actions, assignments, committee activities, deadlines, and
required follow-up.
Facilitate
timely and professional communications among trustees, the Office
of the President, senior leadership, and other appropriate
stakeholders.
Support
Board and committee chairs with scheduling, meeting preparation,
correspondence, and other administrative needs.
Support
trustee onboarding and orientation activities.
Coordinate
trustee travel, lodging, meeting accommodations, and related
logistics, as appropriate.
Coordinate
virtual and hybrid Board and committee meetings.
Prepare,
edit, proofread, format, and securely manage executive and
governance documents.
Maintain
appropriate version control and confidentiality of Board
materials.
Coordinate
secure electronic distribution of materials through the College's
designated Board governance platform.
Utilize
Microsoft 365, Adobe Acrobat Pro, SharePoint, OneDrive, electronic
signature platforms, Board governance software such as OnBoard, and
other relevant technologies.
Work
collaboratively with the Office of the President and other College
offices to obtain information and materials necessary for Board
business.
Exercise
exceptional discretion when handling confidential institutional,
personnel, financial, legal, and governance matters.
Perform
other Board governance and executive administrative
responsibilities as assigned.
Required
Qualifications
- Bachelor's
degree from an accredited institution.
- Minimum
of three (3) years of progressively responsible experience in
executive administrative support, governance support, executive
operations, or a closely related area.
- Advanced
proficiency with Microsoft 365, including Outlook, Word, Excel,
PowerPoint, and Teams.
- Experience
with Adobe Acrobat Pro, SharePoint, OneDrive, virtual meeting
platforms, electronic signature software, or comparable
technologies.
- Exceptional
organizational, writing, editing, proofreading, and
document-preparation skills.
- Demonstrated
ability to manage multiple priorities and meet time-sensitive
deadlines.
- Demonstrated
ability to exercise sound judgment and maintain strict
confidentiality.
- Excellent
interpersonal and professional communication skills.
- Ability
to work independently with minimal supervision while maintaining a
high degree of responsiveness and accountability.
Preferred
Qualifications
- Master’s
degree.
- Previous
experience supporting a Board of Trustees, Board of Directors,
executive committee, senior executive, or comparable governing
body.
- Experience
working in higher education, nonprofit governance, or another
complex executive environment.
- Familiarity
with institutional governance practices, Board policies, committee
structures, meeting protocols, and official
recordkeeping.
- Experience
with Board governance software such as OnBoard or a comparable
platform.
- Experience
coordinating executive-level meetings, retreats, travel, and
activities involving senior stakeholders.
Ideal
Candidate
The
ideal candidate will be an experienced executive administrative
professional who understands that supporting a governing board
requires more than traditional administrative skills. The
successful candidate will demonstrate:
- Exceptional
professionalism and executive presence.
- Unquestioned
integrity and discretion.
- Outstanding
attention to detail and accuracy.
- Excellent
written and verbal communication skills.
- Strong
organizational and project-management abilities.
- Exceptional
responsiveness and follow-through.
- Sound
independent judgment.
- Ability
to anticipate needs and proactively address issues.
- Ability
to manage sensitive and confidential information
appropriately.
- Ability
to interact professionally and diplomatically with trustees,
executive leadership, and diverse stakeholders.
Work
Schedule and Availability
This is a
part-time position averaging approximately 20 hours per week and is
primarily remote.
The
successful candidate must be available to attend quarterly meetings
of the Talladega College Board of Trustees, Board retreats, and
other designated governance activities on campus. Quarterly Board
activities may require approximately three to four consecutive days
of on-campus availability.
Occasional
evening and weekend work will be required in connection with Board
meetings, retreats, special meetings, and other institutional
activities. Flexibility and responsiveness to time-sensitive Board
matters are essential.
Application
Process
Interested
candidates should submit:
- A letter
of interest or cover letter;
- A current
résumé or curriculum vitae; and
- Contact
information for three professional references.
Review of
applications will begin immediately and continue until the position
is filled.
Talladega
College is an Equal Opportunity Employer.
TALLADEGA COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
