Appointment Length.: N/A
Primary Purpose of the Position: The Executive Assistant to the Chief Operating Officer provides high-level administrative, organizational, financial, and operational support to the Chief Operating Officer (COO) and the Office of the Chief Operating Officer/Division of Finance and Administration. The position serves as the principal administrative support professional to the COO and provides coordinated administrative support to the Deputy Chief Operating Officer and Deputy Chief Financial…
Officer as directed by the COO. The position manages complex calendars and meetings, prepares correspondence and reports, coordinates information and document flow, assists with financial and budgetary activities, supports Board of Trustees and University committee responsibilities, responds to internal and external constituents, and helps coordinate activities across the administrative and operational areas within the Division of Finance and Administration. The position requires significant independent judgment, discretion, organizational ability, and knowledge of University operations. The Executive Assistant serves as a liaison between the Office of the Chief Operating Officer/Division of Finance and Administration and University leadership, employees, students, vendors, the UNC System Office, state agencies, and members of the public. In addition to traditional executive administrative responsibilities, the position provides hands-on business and administrative support during periods of significant operational demand. This includes assisting Auxiliary Services and other operating units during semester opening, student move-in, major campus events, Homecoming, Commencement, and other periods when additional administrative and business support is necessary to ensure effective University operations.
Preferred Years Experience,Skills, Training , Education:
- Bachelor's degree in business administration, public administration, higher education administration, or a related field.
- Experience providing administrative support to a senior-level executive or administrator.
- Experience in a higher education, governmental, or similarly complex organization.
- Demonstrated experience coordinating executive calendars, meetings, travel, financial transactions, events, and special projects.
- Experience with Microsoft Office applications and enterprise administrative systems such as Banner, SU Express, Emburse, and Works.
- Demonstrated ability to work effectively across organizational units and provide responsive support during periods of significant operational activity.
- Licensure as a North Carolina Notary.
Special Instructions Summary:
Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified.
Please Note:
- A criminal background check will be conducted on the candidate finalist prior to the offer of employment.
- If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants.
- Salary will be determined based on competencies, equity, budget, and market considerations.
- Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered.
- Failure to complete the application completely may result in you not being considered for the vacant position.
- Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position.
- If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834.