Job Summary
This position provides a unique opportunity to work closely with
the Institute Director and Deputy Director and gain broad exposure
to leadership, strategy, and organizational decision-making.
The Executive Assistant serves as a trusted associate to the
Institute Director, helping manage the flow of information,
relationships, commitments, and priorities through excellent
management of the Director’s calendar, email, travel, meetings, and
follow-up. The Executive Assistant helps the Director focus
attention where it matters most and ensures that important
commitments move forward. Additionally, the Executive Assistant
helps to manage special projects and initiatives.
We are looking for someone exceptionally capable, organized and
responsive who is also intellectually curious, entrepreneurial,
highly motivated, ambitious, and eager to learn. The ideal
candidate gets satisfaction both from making complex systems work
exceptionally well and from tackling new problems with increasing
independence.
The position serves as a primary point of contact on behalf of
Institute leadership, requiring excellent judgment,
professionalism, discretion, and strong interpersonal skills in
representing the Director and Deputy Director to internal and
external partners. The position will sit within the Data and
Systems team and will have management and supervisory
responsibilities.
CU is an Equal Opportunity Employer and complies with all
applicable federal, state, and local laws governing
nondiscrimination in employment. We are committed to creating a
workplace where all individuals are treated with respect and
dignity, and we encourage individuals from all backgrounds to
apply, including protected veterans and individuals with
disabilities.
Who We Are
The Crown Institute’s research focuses on practices, programs, and
policies that foster wellness among children and youth, families
and caregivers, educators, and mental health and health providers.
Scholars in multiple fields work together and in partnership with
families, teachers, young people, and community members.
What Your Key Responsibilities Will Be
Administrative and Communication Assistance
Managing and prioritizing information and task flow; taking minutes during meetings and sending follow-up as needed; handling Advisory Board and other confidential materials; working closely with other Crown Institute teams including advancement, communications, education, and finance; organizing and maintaining electronic and paper records to ensure information is updated and easily accessible; coordinating travel; processing travel reimbursements and Purchasing Card and Travel Card…
transactions; working with printers and designers for production and distribution of materials including PowerPoint presentations, printed and digital assets; providing any support for events that directly impacts the Institute Director.
Serving as the main point of contact for the Institute
Director, communicating in response to requests for scheduling and
prioritizing and managing scheduling, managing correspondence with
internal team members and external partners; representing the
Director with team members and external partners; working directly
with Crown Institute Advisory Board, Executive Committee, Faculty
Fellows, and Advancement team to support the Institute Director and
Deputy Director with planning, completing, and documenting critical
decisions, activities, and relationships necessary for the success
of the Crown Institute.
Project Management of Special Projects and Strategic
Initiatives
- Supporting a wide range of special projects and strategic
initiatives as identified or initiated by the Institute Director or
Deputy Director, ensuring clear and concise communications with
internal team members and external partners, performing with
excellent project management skills, establishing and monitoring
Asana project management boards and task completion including
maintaining a system to ensure that all key deliverables that
impact the Director are on track; providing regular updates and
reports to the Director as needed, and other general support
duties.
Supervision
- Supervising an administrative support position, including
hiring, onboarding, training, assigning and reviewing work,
conducting performance evaluations, and supporting employee
development; plan, prioritize, and delegate administrative work to
ensure efficient office operations and appropriate workload
distribution; provide ongoing coaching, guidance, and performance
feedback in accordance with university policies.
- The position may require national and international travel with
the Director.
What You Should Know
- This role will primarily be onsite, with flexibility to work
remotely when there are no requirements to be on campus.
What We Can Offer
Starting salary range is $70,000-85,000. Relocation assistance is
available within department guidelines.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. In fact, CU Boulder has been named one of
Forbes' America's Best
Large Employers , ranking #4 among large employers in Colorado
and #28 among universities nationwide. Explore additional perks and
programs through the
CU Advantage program.
Be Statements
Be ambitious. Be groundbreaking. Be Boulder.
What We Require
- Bachelor's degree or equivalent combination of education or
experience.
- Three+ years’ experience supporting executive, managerial, or
operational function.
- Experience in Asana or other project management software.
- Equivalent combination of education and experience may
substitute.
What You Will Need
- Strong organizational and project coordination skills with high
attention to detail.
- Ability to manage and maintain structured data systems (e.g.,
tracking databases, SharePoint, Excel).
- Experience with Microsoft Office Suite (Outlook, Word, Excel,
PowerPoint).
- Strong written and verbal communication skills.
- Ability to work independently and manage multiple
priorities.
- Demonstrated ability to handle confidential information with
discretion.
- Customer service orientation and professional interpersonal
skills.
- Demonstrated ability to learn new systems and too.
What We Would Like You to Have
- 3+ years’ experience supporting executive-level
leadership.
- Experience managing agreements, contracts, or partnership
records.
- Complex organizations.
- Higher ed - nice to have, fast paced, high intensity
organization.
- Experience working in higher education or a large, complex
organization.
- Experience in Concur.
- Experience and knowledge of FRPA reporting system.
- Supervisory/managerial or demonstrated leadership
experience.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
9/27/26 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through
CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
