Executive Assistant to the Provost

high-level administrative and executive support to the Provost. The position administers core faculty affairs functions, including appointment letters, payroll processing, contracts, promotion and tenure, and sabbaticals, and serves as a key liaison between the Office of the Provost and Deans, Department Chairs, faculty, and external stakeholders. This is an in-person non-remote position. Executive & Office Support: Serve as first point of contact for the Office of the Provost. Screen visitors, incoming calls, mail and correspondence using sound judgment and discretion, and ensure requests are routed and responded to accordingly. Manage the Provost's calendar, scheduling, and the daily operations of the Office of the Provost. Draft, edit, and prepare correspondence, memos, briefing materials, and presentations on behalf of the Provost. Coordinate meetings, agendas, and logistics for the Provost's Office, including faculty meetings and Academic Affairs leadership meetings. Maintain organized office files, records, and workflow tracking systems, including confidential and sensitive materials. Monitor and coordinate purchasing, budget tracking, and expense reconciliation for the Office of the Provost. Faculty Affairs & Records: Maintain and update full-time and part-time faculty records; calculate salary increases and prorations, issue annual salary agreements to full-time faculty and semester/intersession agreements to full-time and part-time faculty. Work closely with Human Resources and Payroll to coordinate faculty salaries and special payments. Create and maintain Banner records for all faculty, including position assignments and updates. Coordinate matters related to promotion and tenure, sabbaticals, and summer grants; maintain records and track eligibility and deadlines. Events & Communications: Coordinate Commencement and Convocation ceremonies, including preparing scripts and programs; work closely with the Office of the President, Marketing and Communications, and Dining Services. Plan and support additional Provost's Office events, meetings, and academic ceremonies as needed. Liaison & Stakeholder Support: Serve as a primary point of contact for Deans, Department Chairs, faculty, students, and external stakeholders on behalf of the Office of the Provost, responding to inquiries and directing questions appropriately. Exercise discretion and sound judgment in handling confidential and sensitive information. Supervise graduate assistant(s), as assigned. Perform other duties as assigned in support of the Office of the Provost's strategic priorities. Bachelor's degree required; an equivalent combination of education and experience may be considered. Minimum of five (5) years of related administrative experience, preferably supporting a senior executive in a higher education setting. Extensive knowledge of faculty affairs processes, including contracts, promotion and tenure, and sabbaticals, preferred. Demonstrated ability to exercise independent judgment, handle confidential information, and manage competing priorities with minimal supervision. Excellent written and verbal communication skills. Proficiency with Banner or a comparable enterprise student/HR information system, and Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience supervising student workers or graduate assistants is a plus. Availability to support occasional evening or weekend events (e.g., Commencement, Convocation) as needed.