The Executive Assistant is responsible for providing full administrative support to the Vice Chancellor and the Associate Vice Chancellor for Enrollment Management. This includes complex calendar management, large meeting scheduling, developing reports and presentations, editing documents, handling phone calls and messaging, greeting visitors, and making appropriate referrals. The Executive Assistant will coordinate domestic and international travel, various meetings including agendas, taking…
minutes, and logistics management and preparation and/or revision of documents/reports. This position serves as a liaison with various departments as well as external contacts and with university leadership units, and the position has dotted-line support responsibilities to the Director of Finance and Business Operations. This position will chair a division-wide planning and engagement committee with representation from the four departments. This position will be responsible for planning division-wide EM events such as semesterly meetings, celebrations and retreats. This position will regularly handle sensitive information and requires maintaining strict confidentiality and discretion. This position will also require adaptability and openness to change as the needs of the organization change. Minimum Qualifications
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
Bachelor’s Degree in Business Administration or a related discipline and at least 3 years of relevant experience.
High degree of computer literacy, including advanced proficiency in the entire Microsoft Office suite.
Professionalism and a high level of confidentiality.
Administrative support experience at the executive level.
Demonstrated ability to communicate well, collaborate, and interact with individuals from diverse backgrounds.
Demonstrated experience providing excellent customer service and problem-solving skills.
Ability to anticipate executive-level needs and plan proactively for upcoming meetings.
Ability to multi-task and adapt quickly to new tasks.
Ability to remain calm and focused in all situations.
Strong interpersonal, verbal, and written communication skills with excellent editing ability.
Demonstrate superior organizational skills.
Preferred experience with event planning.
Office management experience.
