Executive Assistant
Role type: Full-time; Continuing
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department / School: Melbourne School of Psychological Sciences
Salary: UOM 6 - $100,847.00 - $109,163 p.a. (pro-rata for part-time) plus 17% super
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department / School: Melbourne School of Psychological Sciences
Salary: UOM 6 - $100,847.00 - $109,163 p.a. (pro-rata for part-time) plus 17% super
- Provide professional Executive support to Head of School / manage diaries, meetings, travel and paperwork / join supportive, friendly team
- Apply now to use your organisation skills to keep the Head of School’s office running smoothly and efficiently.
- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
In this Executive Assistant role, you will provide high-level support to the Head of School and designated delegates.
You will coordinate complex diaries, governance processes and communications, becoming a trusted partner across the School and Faculty.
This is a varied, people-focused position where your organisation skills directly support world-class education and research.
In this Executive Assistant role, you will provide high-level support to the Head of School and designated delegates.
You will coordinate complex diaries, governance processes and communications, becoming a trusted partner across the School and Faculty.
This is a varied, people-focused position where your organisation skills directly support world-class education and research.
What you will deliver:
- Provide high-level executive support to the Head of School, including diary, travel, approvals and confidential correspondence.
- Coordinate key School committees and meetings, preparing agendas, papers and minutes, and tracking follow-up actions to completion.
- Maintain effective records, databases and tracking systems that support governance, reporting, projects and timely decision-making.
- Draft, proof and coordinate School communications on behalf of the Head of School for staff and students.
- Build strong relationships with academic, professional and external stakeholders, driving process improvements and contributing to team initiatives.
You may be a great fit if:
- Hold a relevant degree or bring equivalent experience supporting senior leaders in complex organisations.
- Demonstrate exceptional time management, planning and prioritisation skills, comfortably handling multiple concurrent deadlines with accuracy.
- Communicate clearly and professionally in writing and verbally, with proven experience drafting high-quality documents and correspondence.
- Use Microsoft Office, Teams, SharePoint, Zoom and administrative systems confidently to produce polished documents and manage information.
- Exercise sound judgement, discretion and initiative when managing confidential matters and advising on policies and procedures.
- Collaborate effectively within diverse teams while also working autonomously, taking ownership of tasks and outcomes.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Build future financial security with 17% superannuation
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
- Health and well-being services including a leading Employee Assistance Program
Your new team – Melbourne School of Psychological Sciences
At the Melbourne School of Psychological Sciences, you will join a recognised leader in psychological research and education. The School sits within the Faculty of Medicine, Dentistry and Health Sciences, Australia’s largest biomedical faculty. You will work closely with an engaged Head of School and a collaborative professional staff network. Together, you will support world-class researchers, educators and students across multiple campuses and partner institutions. The culture values collaboration, compassion, respect, integrity and accountability, with strong commitment to staff development and wellbeing.
At the Melbourne School of Psychological Sciences, you will join a recognised leader in psychological research and education. The School sits within the Faculty of Medicine, Dentistry and Health Sciences, Australia’s largest biomedical faculty. You will work closely with an engaged Head of School and a collaborative professional staff network. Together, you will support world-class researchers, educators and students across multiple campuses and partner institutions. The culture values collaboration, compassion, respect, integrity and accountability, with strong commitment to staff development and wellbeing.
Application essentials:
- Visit "apply with us" to learn more about the process, including tips and FAQs.
- You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
- A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
- Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
- Please upload your responses to the Selection Criteria, found in the Position Description
Want to know more?
Applications close: 11 May 2026 11:55 PM; Melbourne time zone.
Position Description: PD - 0037843 - Executive Assistant.doc
PD - 0037843 - Executive Assistant.pdf
- For queries related to this specific position, contact Victoria McNally, E-mail: victoria.mcnally@unimelb.edu.au
- For questions related to our recruitment process email Vanessa Phan at hr-careers@unimelb.edu.au
- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Applications close: 11 May 2026 11:55 PM; Melbourne time zone.
Position Description: PD - 0037843 - Executive Assistant.doc
PD - 0037843 - Executive Assistant.pdf
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