EXECUTIVE ASSISTANT

Job Description

The School of Visual Studies at the University of Missouri is pleased to announce the opening for our Executive Assistant position. This position provides comprehensive administrative and operational support to the Director of the School of Visual Studies and serves as a central resource for faculty, staff, students, and visitors. This position plays a critical role in supporting the day-to-day, semester-based, and annual operations of the unit, which includes approximately 28 faculty, 20 graduate students, and more than 400 undergraduate majors and minors across multiple academic programs.

The Executive Assistant ensures the effective coordination of academic, administrative, and operational activities that support the teaching and learning mission of the School.

Job responsibilities include, but are not limited to, the following:

• Provide administrative support to the Director, including calendar coordination, meeting preparation, and general office management.
• Serve as the primary point of contact for the School of Visual Studies office, assisting faculty, students, staff, and visitors.
• Coordinate course scheduling processes in collaboration with program coordinators and the Director, including classroom assignments each semester.
• Support faculty governance processes, including coordination of elections, committees, and related documentation.
• Assist with preparation of tenure and promotion materials and other academic deliverables.
• Coordinate documentation and data collection efforts in support of accreditation reviews and reporting requirements.
• Compile assessment data and assist in the preparation of reports that support program evaluation and continuous improvement initiatives.
• Support faculty and students across a range of academic and program-related activities.
• Coordinate scholarship and awards processes in partnership with the Awards Committee.
• Process and track financial transactions, including reimbursements and allocations in accordance with university policies.
• Coordinate travel arrangements and conference logistics for faculty and visitors.
• Arrange rooms, catering, and logistics for meetings, events, and school-wide functions.
• Record and distribute meeting notes as needed.
• Maintain effective communication within the unit and respond to routine inquiries.

Shift

Generally, Monday to Friday, 8am to 5pm.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Experience supporting academic or higher education environments
• Experience coordinating complex schedules, events, or academic processes
• Strong organizational skills with the ability to manage multiple priorities
• Strong interpersonal and communication skills

Anticipated Hiring Range

Salary Range: $19.25 – 27.40 per hour

Grade: GGS - 008

University Title: Executive Assistant

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

Resume/CV and Cover Letter

Sponsorship Information

Employment visa sponsorship is not available for this position.

Community Information

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.