"Executive Secretary I - Obstetrics and Gynecology"

Position Summary

Provides administrative/secretarial support to a division of OBGYN.   Responds to questions/inquiries according to pre-established policy and procedure.

Job Description

Primary Duties & Responsibilities:

• Manages call schedule for team of physicians, including Epic EMR updates, Amion and internal systems. Supports physicians in maintaining CV for professional pathway. 
• Coordinates programs such as lecture series, campus tours, retreats, special fairs, etc.
• Schedules and maintains appointment, lecture and meeting schedules.
• Maintains confidential administrative and correspondence files.
• Prepares correspondence, material for meetings and presentations, takes minutes and transcribes material as requested.
• Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria.
• Answers phone, takes messages and screens calls providing information in accordance with organizational policy.
• Replies to mail by drafting memos, letters, correspondence, etc.
• Assists with grant/report preparation and presentation.
• Assists secretarial staff during vacations/illnesses.
• Submits all receipts to WorkDay for timely reimbursement.
• Orders office supplies for division.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions
* Normal office environment.

Physical Effort
* Typically sitting at desk or table.
* Repetitive wrist, hand or finger movement.

Equipment
* Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :
No specific certification/professional license is required for this position.

Work Experience:
Secretarial (3 Years), College Or Secretarial Training (2 Years)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

Preferred Qualifications

Skills:
Interpersonal Communication, Office Equipment, Oral Communications, Organizational Savvy, Prioritization, Workplace Diversity, Written Communication

Grade

G08-H

Salary Range

$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Scheduled Hours

40