Exhibitions and Loans Specialist

Job Summary

As a member of the Collections Management team at the Smith College Museum of Art, the Exhibitions and Loans Specialist will provide day-to-day oversight of the museum’s exhibition program as well as incoming and outgoing artwork loans. This position plays a critical role in coordinating amongst museum departments to ensure that gallery rotations and exhibitions operate smoothly and efficiently.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

This is an in-person role.

Essential Functions

• Manage all phases of planning and execution for both in-house and loan exhibitions and rotations in partnership with staff and guest curators, including overall scheduling, initial budgeting, creating loan contracts, collaborating on exhibition layout, design, and installation. (35%)
• Oversee logistics and installation of gallery rotations taking into consideration; works needed for loan, rotations of light-sensitive works of art, other environmental considerations, curators’ requests for changes to the permanent collection displays and college reunion accommodation. (35%)
• Manage loan arrangements, including but not limited to cross-departmental communication, agreements, incoming and outgoing shipping and logistics, and documentation. (10%)
• Ensure proper documentation and record-keeping are completed, following AAM standards, for loans and exhibitions, including but not limited to inbound and outbound paperwork, receipts, and condition reports. (10%)
• Assist with the creation and maintenance of physical and digital loans and exhibitions files, as well as data entry in a collection management database, in accordance with department protocol. (10%)
• Perform other duties as assigned by management.

MINIMUM REQUIRED Qualifications:

• Bachelor's Degree, Field: Art, Art History, or related
• 5 or more years experience, Area: Museum Exhibitions or Collections Management

Knowledge of: Project management experience, Loan management experience, Experience with project management tools, Experience with relational databases

Skills: Project Management tools, Relational databases

Preferred Qualifications:

• Graduate Degree, Field: Museum Studies or Related
• 8 or more years experience, Area: Museum exhibitions or collections management

Skills: Experience with AirTable Project Management

Compensation

In addition to a competitive benefits package, annualized pay for this role is typically between $54,166.35 - $73,283.89 covering the middle half of market compensation. Actual compensation will vary based on individual qualifications and work schedule if less than full-time.

Position Type Regular

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position. Be sure you have provided all attachments before submitting your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin June 17, 2026