Externship Program Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Employment Status: Full-Time

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

The Externship Program Coordinator provides administrative, project, and operational support to the Externship Program, through which law students earn academic credit for work performed under the supervision of attorneys in a variety of legal settings. This position reports to the Externship Program Director.

Duties and Responsibilities

• Provide administrative support to the Director and Associate Director of the Externship Program, and occasional support to the Associate Dean for Experiential Learning.
• Serve as a primary point of contact for students, faculty, and external partners by greeting visitors, answering phones, monitoring the externship inbox, and providing information and referrals.
• Communicate clearly and promptly with students, externship supervisors, and internal stakeholders.
• Schedule meetings for faculty, including new site and supervisor approval meetings and mid-semester check-ins.
• Coordinate logistics for events such as the Externship Fair and Supervisor CLE programs, including scheduling, materials, and event setup (in-person and virtual).
• Plan and coordinate workshops, seminars, and program events throughout the academic year and ensure alignment with the Law School calendar.
• Assist with tracking department expenditures and processing reimbursements.
• Support communication efforts through newsletters, announcements, and program updates.
• Maintain and update the externship database, including site listings, student placements, and application requirements.
• Draft correspondence, reports, and program materials; assist with data tracking and reporting.
• Perform general office support tasks, including file management, mail distribution, scheduling, and supply coordination.
• Assist with setup and administration of externship seminars and support reporting related to alternative licensure requirements.
• Hire and supervise student employees as needed.
• Support broader law school events and initiatives as needed.
• Perform other duties as assigned.

Qualifications

• Associate's or bachelor's degree and two or more years of progressively responsible administrative or office support experience, or an equivalent combination of education and experience.
• Experience with document processing and spreadsheet management; proficiency in Microsoft Office Suite required.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.
• Ability to interpret and apply policies and procedures.
• Excellent communication skills and the ability to engage professionally with students, faculty, and external partners in person, by phone, and virtually.
• Demonstrated commitment to diversity, equity, and inclusion and to the University's mission, vision, and values.

Preferred Qualifications

• Bachelor's degree.
• Experience working in a higher education, legal, or program coordination environment.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $48,000 - $52,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website.

All employment offers are contingent upon the successful completion of a background check.