Facilities Associate Director - Facilities Planning & Management

Job Details

Position Title: Facilities Associate Director - Facilities Planning & Management

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Facilities Assoc Dir (B)

The Facilities Associate Director is responsible for the direction of the entire custodial team, grounds, vehicle fleet and warehouse operations for Facilities Planning & Management at the Whitewater and Rock County campuses of UW-Whitewater. This position provides leadership and technical guidance for landscaping, grounds, warehouse, vehicle fleet and custodial services employees and operations, supervising staff, including other managers, supervisors and facilities team members. This position reports to the Chief Facilities Officer and has frequent interaction with leadership across the university. This position requires on-call or off-hour response availability.

Key Job Responsibilities:

1. Develops priorities, implementation strategies and labor requirements for custodial, grounds, vehicle fleet and warehouse related initiatives and operational service improvements.
2. Directs the planning and scheduling of custodial, vehicle fleet, warehouse, grounds and landscaping activities, incorporating operational requirements and priorities.
3. Collaborates and coordinates with campus stakeholders regarding facility needs, service requests, event coverage and help plan logistics to serve the University’s mission and meet operational guidelines
4. As it pertains to the custodial and grounds aspects of campus capital project work, develops and fosters a working relationship with university staff, project managers, trades and outside contractors while representing staff and residents.
5. Determines scope of work, estimated costs and labor requirements of grounds / landscaping project work
6. Provides operational and strategic guidance to staff.
7. Performs cost/benefit analyses on products, equipment and services.
8. Complies with all applicable state, UW-System and UW-Whitewater procurement rules and procedures
9. Serves on internal and external committees, work planning groups and other advisory bodies as requested
10. Determines and directs standards for warehouse/purchasing tracking, vehicle fleet procurement and leasing, building services and grounds projects.
11. Manages building services and grounds related contracts and serves as a point of contact between vendors and the department. Respond to customer calls, organize corrective action when needed and ensure correct billing and delivery of services
12. Exercises supervisory authority, including hiring, scheduling, managing conduct and performance, and approving hours worked of all assigned employees in the custodial, grounds, warehouse and vehicle fleet departments.
13. Reviews work place health and safety expectations with employees and provides instruction as needed
14. Develops and enforces policies and procedures and staff compliance with all applicable labor and safety laws
15. Participates in crisis response and continuity of operations planning activities
16. Ensures staff receives all of their system and campus required training

Required Qualifications:

• Bachelor’s Degree and 4 years’ experience supervising custodial, grounds, or facilities maintenance in a professional setting OR 6+ years’ experience supervising custodial, grounds, or facilities maintenance in a professional setting
• Ability to attain UW System driver authorization within first week of employment
• Excellent oral and written communication skills

Preferred Qualifications:

• Experience in a higher education environment
• Bachelor’s Degree from a regional accredited college or university in a Facilities or Management field
• Seven years of experience in a managerial or supervisory leadership position
• Prior experience developing / managing budgets over $1 million
• Project management experience in a Facilities related area