Facilities Operations Office Associate

Ranked as one of the best employers in the state of Nebraska, the University of Nebraska is committed to providing a work environment and culture that fosters personal and professional success and satisfaction. By joining our team, you will be given opportunities to grow as an individual and contribute to the significant impact that we make within the University of Nebraska community and Nebraska's economy each year.

We invest in our employees:

• Vacation and sick leave pay
• Medical, dental, and vision insurance
• No-cost life insurance
• Employee Assistance Program
• Exclusive staff discounts
• Continuous improvement and innovation
• Professional development through training and education
• And much more!

The Office Associate provides essential administrative and operational support to Housing Facilities Operations and serves as a key liaison between front-line staff and central university administrative units. This role ensures employees working in the residential complexes receive the guidance, resources, and coordination needed to successfully navigate university-required processes.

Key Responsibilities

• Serve as a primary point of contact between Housing Facilities Operations and central university administrative offices
• Support payroll, timekeeping, and compliance processes by assisting staff in understanding expectations and requirements
• Assist with employee onboarding, including documentation, coordination, and process guidance
• Maintain accurate, organized records and compliance-related documentation
• Connect employees to appropriate university services and resources as needed
• Provide clear, consistent communication to support staff and supervisors
• Contribute to accurate, efficient, and professional daily operations
• Support a positive and supportive work environment for both employees and students

As an EO/AA employer, the University of Nebraska considers qualified applicants for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See https://equity.unl.edu/notice-nondiscrimination/.

Minimum Required Qualifications:

• High school or equivalent experience
• Experience providing administrative support in an office setting.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills with high attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to work independently, maintain confidentiality, and manage multiple priorities.

Preferred Qualifications:

• Associate's degree or higher in business administration, human resources, or related field.
• Experience with payroll processing and HR systems.
• Familiarity with compliance processes (e.g., fleet management, safety documentation).
• Experience working in higher education or facilities/hospitality operations.
• Strong customer service background with demonstrated ability to build collaborative relationships.