"Facility Management Specialist 2 (4482C) - 82543"

About Berkeley

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

Biosciences Divisional Services (BDS) provides administrative, student, and instructional support services to the three academic Departments that constitute the L&S Division of Biological Sciences: Integrative Biology, Molecular & Cell Biology and Neuroscience. Our focus is to provide effective and efficient support in the pursuit of furthering the teaching and research missions of the Departments. We support a culture of continuous improvement in order to ensure we provide excellent service for the communities we support and belong to.

Position Summary

This position will provide back-up facilities managers duties and administrative support to the facilities managers in Valley Life Sciences Building, Weill Hall, Li Ka Shing Center, Barker Hall, Koshland Hall, and other buildings where there is a Biological Sciences Presence.This position will provide administrative support to the facilities management team for the Division of Biological Sciences. The primary responsibilities include data entry and data processing in order to manage equipment and space inventories. Other responsibilities include drafting communications, drafting space maps and architectural drawings, updating websites, updating policies, processing room reservations, some purchasing, and some onsite coordination with service providers and contractors.

Application Review Date

The First Review Date for this job is: 11/28/2025.

Responsibilities

May act as back-up building manager when primary facilities managers are on vacation or out sick. This work requires a basic understanding of facilities manager roles and responsibilities and may require in-person coordination with service providers and contractors.

• Includes periodic walkthroughs of facilities to verify the operation of key facilities infrastructure.
• Coordinating with occupants to document and report maintenance issues throughout the facility.
• Coordinating with campus Facilities Services or other service providers and following-up as needed to ensure maintenance requests are completed in a timely manner.

Acts as department equipment custodian through the equipment tracking system(s) and conducts department inventory controls, including processing and maintaining records of equipment insurance requests.

• Primary manager of the BETS equipment inventory database.

Provide administrative support to the Division Facilities Management team.

• Includes reading and responding to emails, drafting correspondence, drafting and or updating policy documents.

Manage the standalone lock/trilogy lock inventory across the Division.

• Maintain accurate inventory, schedule replacement or maintenance as needed.
• Maintain software and access databases that record which cards have access to which locks.
• In coordination with work study student, update programming at the beginning and end of each semester and as needed.
• Develop and maintain a guideline document that will teach others how to maintain this system.

Required Qualifications

• Working knowledge of practices and procedures relating to facility maintenance.
• Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents.
• Skills to work under pressure of deadlines in a stressful environment.
• Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships.
• Skills to work independently and as part of a team.
• Working organizational skills to work on multiple projects with competing deadlines, to establish goals and work load priorities, and to meet project deadlines within budget and time constraints.
• Working knowledge of practices and procedures of safety and emergency preparedness.

Preferred Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted hourly range that the University reasonably expects to pay for this position is $34.79 (Step 1) - $40.75 (Step 9).

• This is a non-exempt, biweekly-paid position.

How to Apply

• To apply, please submit your resume and cover letter.

Driving Required

• Required to hold valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.