Faculty Office Administrator

Te Kaupeka Pūtaiao | Faculty of Science

Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• Generous superannuation provisions (up to 6.75% employer contribution)
• Salary - $67,843 - $82,125 p.a., based on skills and experience
• Fixed-Term (2 years) position, 37.5 hours per week

Kia hiwa rā, kia hiwa rā!

He hiahia, he pūkenga nōu ki te mahi a te Faculty Office Administrator? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

In this varied and fast-paced role, you will provide comprehensive administrative and operational support across the faculty office with a primary focus on the academic services and processes. Working as part of a team, you will manage enquiries, support academic and student processes, coordinate meetings and events, and maintain accurate records and reporting. You will also contribute to continuous improvement initiatives and support Faculty leaders with a wide range of administrative tasks, helping to ensure an organised, responsive, and high-performing Faculty Office.

Mōu | Who You Are

You are a proactive and personable administrator who thrives in a front-facing role and enjoys working both independently and as part of a team in a busy environment. You will be able to demonstrate your experience through:

• At least four years’ experience in an administrative role preferably in a large organisation.
• Experience providing front-line, customer-focused service
• A proven ability to manage competing priorities and high-volume workflows
• Strong problem-solving skills and experience in process improvement
• Strong experience coordinating processes, meetings, or events
• Experience using office systems, databases, and reporting tools (e.g. Excel)
• A proven ability to maintain accurate records with a high level of attention to detail
• Experience in, or understanding of, NZ Tertiary Education system is desirable
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

You will work closely with the Faculty Office team, academic staff, and Faculty leaders, supporting a wide range of administrative activities. Engaging regularly with students, academic staff, visitors, and internal service teams, building strong working relationships across the University.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued. 

UC’s Benefits approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• 4 weeks annual leave +5 days university holidays
• generous employer contribution to superannuation (up to 6.75%)
• flexible working arrangements
• professional development opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 7 May 2026 (midnight, NZ time)

Please note, applications will be reviewed as they are received, and interviews may take place before the close date.

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency or hold a valid NZ work visa to be considered for this role.

Job Details

Reference #31528Posted on23 Apr 2026Closes on07 May 2026 23:55Location(s)ChristchurchExpertiseAdministration, Student ServicesJob level(s)ExperiencedWork type(s)Fixed term full-timeMore details (document)Faculty Office Administrator Position Description - March 2026.pdf