Introduction
Nationally recognized as a
Great College to Work For ,
TTUHSC provides much more than just a job! Enjoy excellent
benefits , including paid leave,
retirement plans, wellness programs, health insurance and so much
more. Ready to start building a rewarding career in a positive
environment where you can develop and thrive?
Join us as we
change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives
of others by educating students, providing excellent patient care,
and advancing knowledge through innovative research. TTUHSC
graduates more health care professionals than any other health care
institution in the state, conferring 24.2% of all degrees and
certificates awarded from health-related institutions in Texas. By
providing comprehensive clinical services to more than 10 million
individuals across 121 counties, TTUHSC is dedicated to advancing
the health of people throughout Texas and beyond. This is where
world-class education meets compassionate patient care – and we
believe that our people are the reason for our institution’s
lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and
supportive community that empowers each individual to do their best
work. Through our
values-based culture , TTUHSC is
committed to cultivating an exceptional workplace community with a
positive culture that puts people first.
Visa Information
TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa
petitions in accordance with the directive issued by Governor
Abbott. Approval from the Texas Workforce Commission is required.
On a limited, case-by-case basis, the institution may also sponsor
eligible individuals for change-of-status or change-of-employer
petitions for qualifying positions. TTUHSC will not pay the
$100,000 fee, if applicable.
Position Description
Performs routine administrative support or technical program
assistance work. Works under moderate supervision with limited
latitude for the use of initiative and independent judgment.
Major/Essential Functions
- Coordinate faculty leave and scheduling activities, including
clinical schedules, Outlook calendars, teaching assignments, and
administrative responsibilities. Identify coverage needs and
collaborate with leadership and faculty to ensure clinical,
hospital, teaching, contractual, and administrative obligations are
appropriately covered.
Generate, analyze, and validate departmental reports, including
patient volume, financial performance, productivity, and
operational metrics. Identify discrepancies and present findings to
departmental leadership.
Provide administrative and clinical support for the Department
of Family and Community Medicine, including departmental projects,
operational initiatives, process improvements, reports, and
documentation.
Develop, coordinate, negotiate, and maintain departmental
contracts with internal and external partners in collaboration with
the Senior Clinical Department Administrator. Monitor contract
requirements and maintain current documentation.
Coordinate faculty renewals and maintain licensure,
certification, membership, and credentialing records. Monitor
expiration dates and ensure timely completion of required renewals
and documentation.
Maintain accurate records of faculty benefits, CME, travel,
administrative purchases, and administrative time. Coordinate
conference registrations, travel arrangements, and reimbursement
processes, ensuring accurate and timely documentation.
Coordinate departmental and faculty meetings, including
scheduling, room reservations, setup, meals, agendas, materials,
minutes, and distribution of meeting documentation.
Communicate and collaborate with faculty, residents, staff,
leadership, administrators, and internal and external partners to
facilitate departmental operations and administrative
activities.
Assist the Senior Clinical Department Administrator with
special projects, data analysis, reporting, process improvement,
and other operational and strategic initiatives.
Required Qualifications
- High school or the equivalent
- Five (5) years office experience. Additional
education may substitute for experience on a year for year
basis.
Preferred Qualifications
- Bachelor's in degree Business
- Experience with organizational time-management and
prioritization tasks
- Experience with managing multiple responsibilities and
competing deadlines
- Experience with Microsoft Office applications, including
Outlook, Word, Excel, and PowerPoint.
Required Attachments
Resume / CV
Benefits
TTUHSC is committed to creating an environment where our team
members can do their best work, with programs and
benefits to support head-to-toe well-being.
Explore just a few of the advantages of being a TTUHSC team member:
- Health Plans + Supplemental Coverage Options –
Individual health insurance provided at no cost for full-time team
members
- Paid Time Off – Including holidays, vacation, sick leave
and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by
providing opportunities for personal and professional growth,
including lifelong learning programs, recognition programs, and
health and wellness initiatives. Team members also enjoy a variety
of other perks, such as special membership rates at local gyms and
golf courses, access to state-of-the-art software and facilities,
and discounts on travel, technology, entertainment and more.
Job Type
Full Time
Pay Basis
Hourly
Pay Grade Minimum
18.00
Pay Grade Maximum
25.00
Pay Statement
Compensation is commensurate upon the qualifications of the
individual selected and budgetary guidelines of the hiring
department, as well as the institutional pay plan. For additional
information, please reference the institutional pay plan website at
https://app4.ttuhsc.edu/payplan .
Grant Funded?
No
Travel Required
None
Shift
Day
Schedule Details
M-F 8AM- 5PM
Does this position work in a research laboratory?
No
Air Force Specialty Code
3A1X1, 8A200
Army Military Occupational Specialty Code
36B, 42A, 56M
Marine Military Occupational Specialty Code
0111
Navy Enlisted Classification Code
AZ, RP, YN
EEO Statement
All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, national origin, age,
disability, genetic information or status as a protected
veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics Act is a federal statute requiring colleges and
universities participating in federal financial aid programs to
maintain and disclose campus crime statistics and security
information. By October 1 of each year, institutions must publish
and distribute their Annual Campus Security Policy & Crime
Statistics Report (ASR) to current and prospective students and
employees. To view this report, visit the TTUHSC Clery Act website
at
https://www.ttuhsc.edu/compliance/clery-report.aspx
.