Advertising Summary: Virginia Commonwealth University (VCU)
School of Medicine is a premier academic medical center located in
the heart of Richmond. Accounting for almost half of VCU’s
sponsored research, the School of Medicine is internationally
recognized for patient care and education. Virginia Commonwealth
University is an equal opportunity employer.
Unit: School Of Medicine MBU
Department: Family Medicine
Department Summary:
The VCU Department of Family Medicine and Population Health seeks a
full time professional to serve as Education Program Manager. This
position supports the Department of Family Medicine and Population
Health and its medical education programs as well its academic
mission to “Improve the health and wellbeing of the people of
Virginia and beyond.” This position will have two key elements: 1)
this position will both develop and direct student-specific
educational programs and curricula helping students’ exploration of
family medicine by working with family physicians across the
Commonwealth of Virginia, the department, the medical school, and
state/national sponsoring academies, and 2.), this position will
provide administrative support for the Medical Education vice chair
and the entire medical education team within the department. 80%
on-campus required with limited off-hours engagements (evenings and
weekends).
Duties & Responsibilities:
- Serve as Co-director, fmSTAT program: participate in the
admission process, student selection, student and mentorship
program planning content and logistics, co-facilitate sessions,
determine student placements, participate in donor stewardship,
summer research, scholars’ projects and collaborate with school and
university entities to support fmSTAT.
Coordinate fmConnect activities (Longitudinal outreach to
students with a particular concentration on M3 and M4 students):
Collaborate with the Office of Medical Education /Student Affairs
and FM clinician advisors as department "Champion" to coordinate
advising placements and guidance toward residency application.
Issue proactive advising communications to students. Secure Acting
Internships and electives for advisees. Plan and co-facilitate 2-3
group advising programs annually. Organize and participate in M4
mock interview experiences. Coordinate Family Medicine Transition
to Residency sessions and Match Celebration; Elicit feedback
regarding electives and programs.
Manage fmSTAT specific budget and provide team budgetary
assistance to vice chair and Department Administrator as
needed.
Manage departmental financial scholarship process: collaborate
with Financial Aid personnel to determine award amounts. Distribute
applications, organize submissions, facilitate award discussion,
and report recipient recommendations.
Assist with physician recruitment for
preceptorships/clerkships/rotations: Solicit recommendations from
program directors (new grads), established preceptors; emails,
Zoom, in-person visits.
Facilitate data management and reporting to include match
outcomes, graduating and matriculating students.
Assist with research data, research exploration and literature
searches regarding School of Medicine, Local and National Family
Medicine and workforce priority outcomes, and other topics related
to medical education subjects as directed by the vice chair and
chair.
Collaborate with team members to help prepare and finalize
presentations and publications for research and educational
scholarship(s).
Promote programs and conference opportunities among students,
residencies, faculty and clinicians.
Develop and help provide faculty learning development
activities for GME faculty development.
Respond to pre-medical shadowing and visiting student
requests.
Support individual students and faculty: consultation, letters
of support/nomination, address issues, etc.
Serve as Co-Advisor for the Family Medicine student interest
group to include working with student board, state and national
sponsoring organization regarding programming, budget, grant
applications, newsletter production, and staff student events.
Serves as backup to Medical Education team colleagues as
needed.
Other duties as requested by the Vice Chair or Chair of the
Department.
Qualifications:
Minimum Qualifications
- Master’s degree in an education or human services related
field, OR a Bachelor’s degree and 5+ years of relevant professional
experience in education, training, and experience.
- Extensive experience in administrative support.
- A service-oriented mindset.
- Experience working in a medical school, in higher education,
student affairs or an educationally related field.
- Interest in educational research and utilizing data
- Demonstrated budget experience.
- Demonstrated office technology skills (Microsoft Word and
Excel)
- Demonstrated ability to work in and foster an environment of
respect, professionalism and civility with a population of faculty,
staff, and students from all backgrounds and experiences, or a
commitment to do so as a staff member at VCU
Preferred Qualifications
- Demonstrated knowledge of leadership principles and
practices
- Superior interpersonal, organizational, communication
skills.
- Demonstrated experience in program development, planning,
evaluation.
- Demonstrated interest in educational research with students,
database development and research practices.
- Familiarity with research platforms (experience with Qualtrix
and REDCap a plus)
- Demonstrated experience in social media platforms (Instagram,
Twitter, GroupMe) and graphic platforms (e.g. Cava a plus).
Salary Range: Up to $98,000- Commensurate with
experience
Benefits : All VCU employee types are eligible for a wide
array of benefits to support you during your employment at VCU.
Consult the
benefits website
for information on benefits eligibility according to employee
type.
FLSA Exemption Status: Exempt
Hours per Week: 40
ORP Eligible: Yes
Flexible Work Arrangement: Hybrid
University Job Title: 91091 - Open
Contact Name: Ashley Krauss
Contact Email: ashley.krauss@vcuhealth.org
