"FEHHS Business Operations: Finance Function"

FEHHS Business Operations: Finance Function

Location: Avery Hill Campus

Salary: £24,900 to £26,942 plus £5476 London weighting

Contract Type: Fixed Term - 12 Months

Closing Date: Monday 11 August 2025

Interview Date: To be confirmed

Reference: 5053-E

Are you an organised, detail-oriented administrator looking to develop a career in finance and procurement within a supportive university environment?

The Faculty of Education, Health & Human Sciences at the University of Greenwich is looking for a Procurement Administrative Assistant to join our busy and friendly Faculty Finance Team. This is a great opportunity for someone with strong administrative skills and a keen eye for detail to contribute to meaningful work supporting students, staff, and the wider finance function.

About the Role

As a Procurement Administrative Assistant, you will play a key role in supporting a wide range of finance and procurement processes. From processing staff and student expense claims to raising purchase orders and preparing financial records, your work will contribute to the smooth and efficient running of the faculty’s finance operations. The role is fixed term for 12 months and can be offered as an internal secondment.

You’ll be part of a small, collaborative team and will work closely with colleagues across the faculty and university to ensure accurate record keeping, prompt payments, and excellent customer service.

Key Responsibilities

• Process staff and student expense claims with a high level of accuracy
• Raise purchase orders and check/process invoices using the University’s procurement systems
• Support record-keeping and maintain key finance spreadsheets
• Assist with administrative support for faculty financial activity, including placements, travel bookings, and NHS-funded programmes
• Provide professional and timely responses to finance-related queries via email and in person
• Contribute to small projects and offer flexible support to colleagues across the faculty during peak times

What We’re Looking For

We’re looking for someone with:

• Proven administrative experience in a busy office or team setting
• Strong attention to detail and confidence with Microsoft Office (especially Excel)
• A professional, customer-focused approach to internal and external communications
• Ability to manage and prioritise multiple tasks with minimal supervision
• A collaborative, proactive attitude and willingness to learn new systems

Desirable (but not essential)

• Previous experience in finance or procurement
• Experience working in a higher education or similar environment
• Familiarity with raising purchase orders or using finance systems

Why Join Us?

At the University of Greenwich, we pride ourselves on being inclusive, collaborative, and impactful. You’ll be supported in your personal and professional development and become part of a faculty that values innovation, teamwork, and service excellence.

For any recruitment queries please contact peopleoperationsfehhs@greenwich.ac.uk

The university is a brilliant place to work. We aim to become the top modern university in the UK by 2030 and our people are truly at the heart of what we want to achieve. We offer a great set of benefits including an excellent pension scheme, generous holiday entitlement, flexible working options including hybrid working and a genuine commitment to development.

We are looking for people who can help us achieve our Strategic Plan, through the values we expect for our whole university community, of being Inclusive, Collaborative and Impactful.

Discover why the university of Greenwich is the perfect place to shape your future – watch our Vice-Chancellor & Chief Executive's inspiring message on why you should join us Your Future Starts Here.

To apply, please visit the University of Greenwich vacancies page and complete all details, including the supporting statements (please note attached CVs and personal statements will not be seen by the recruitment panel at the application stage). Current Vacancies - Jobs at Greenwich

Employment Visa: Under the UK Government Points Based System scheme this role does not meet the criteria to be sponsored for a Skilled Worker Route application.

We are committed to building a strong, diverse workforce that reflects the communities we serve.