Fellowship Coordinator

Position Number: 962053

Full Time or Part Time: Full Time

Anticipated Recruitment Range:

Position Type:

Job Category: Staff - Professional

Organizational Unit Overview:

The Brody School of Medicine at East Carolina University (ECU) is composed of 18 departments which function to: 1) To increase the supply of primary care physicians to serve the state; 2) To improve the health and well-being of the region; and 3) To train physicians who will meet the health care needs of the state. The Department of Medicine (herein referred to as Medicine), the university’s largest department and, arguably, its most differentiated academic unit, is a primary contributor to the missions of medical education, patient care, research and community service.

Playing an important role in the School of Medicine’s academic group practice, the Department of Medicine consists of a core administrative unit, five divisions and eleven subspecialties. Individuals serving in primary roles within the department are grouped in organizations termed divisions, and these divisions are administered as units by the Clinical Department Administrator and four vice chairmen. The primary roles of education (students, residents, fellows and continuing medical education), clinical services (primary care, tertiary care, prevention, intensive care and long-term care), research (basic bench research, clinical trials and health systems), academic affairs/faculty development, and administration (finance and support services) are serviced through the operational divisions (reference organizational chart).

The clinical divisions represented in Medicine include Immunologic Diseases (Allergy, Immunology & Rheumatology); Bone Marrow Transplant Services; Cardiology; Dermatology; Diabetes and Obesity Center; Endocrinology & Metabolism; Gastroenterology, Hepatology & Nutrition; General Internal Medicine; Hematology/Oncology; Infectious Diseases; Nephrology; and Pulmonary & Critical Care Medicine. Faculty number sixty-six attending physicians and four research doctorates. Physician faculty represent close to 100 identifiable clinical venues in internal medicine, and each are members of clinical divisions.

Job Duties:

This position exists to oversee and coordinate the overall operations of the GI fellowship program and GI division. The duties of this position include, but are not limited to the following: recruitment, onboarding, and retention of trainees; distribution and supervision of anonymous evaluation reports for the program; facilitation of committee meetings, including collecting and preparing aggregate trainee data and submitting relevant reports; preparation of confidential semi-annual and annual evaluations of trainees; coordination; maintaining program accreditation and compliance with ACGME and other accrediting body rules, including ensuring completion of in-training exams, duty hour compliance, submission of required ACGME, AAMC, ABIM, etc, updates, and other responsibilities; coordination of monthly staff meetings; preparation of annual reports; authoring correspondence; interpretation and communication of policies and procedures; facilities/space management; and other organizational and administrative responsibilities.

The ECU Brody School of Medicine is affiliated with ECU Health Medical Center. ECU Health Medical Center is the flagship hospital for ECU Health and serves as the teaching hospital for the Brody School of Medicine at East Carolina University.

Minimum Education/Experience:

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification Required by Statute or Regulation:

None

Preferred Experience, Skills, Training/Education:

Secretarial or clerical/administrative experience.

Special Instructions to Applicant:

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.

Job Close Date: 9/15/2025

Open Until Filled: No

Initial Screening Begins:

To apply, visit https://ecu.peopleadmin.com/postings/87732