This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze.
Work Arrangement: This is a hybrid position based on the Stanford campus, with a minimum of 3 days per week on site.
Budgeted Salary: The budgeted base salary range for this position is $42.00 to $45.50 per hour.
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
Department/Program Description: Founded in 1974, the Clayman Institute for Gender Research creates knowledge and seeks to implement change that promotes gender equality. Since its founding, the Institute has offered many programs to further gender equality. We set a broad research agenda, translate gender research, convene interdisciplinary networks of scholars, and educate students.
Position Summary: The Clayman Institute for Gender Research is seeking a Finance and Operations Administrator who will oversee the institute’s operations and finances. This position includes financial transaction processing, budget management, grant and gift processing, building and property management, and general office support. The Finance and Operations Administrator must demonstrate a positive outlook on continuous process improvement efforts and a strong desire to continuously learn new and unfamiliar topics, policies, and procedures related to finance and operations.
This is a 100% FTE, non-exempt, continuing position.
Responsibilities
Core Duties:
- Act on behalf of the supervisor, department manager, or chair inregards to establishing priorities and identifying and resolvingproblems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling,organizing, and operating complex conferences, seminars, and events,including arranging with vendors for services, overseeing the productionand distribution of materials, administering logistics, and managingevent within budget.
- Compose and draft documents and correspondence for presentations,course handouts, grants, conferences, seminars, and reports. Performsubstantial editing and fact checking. Create, maintain, modify, and/orensure accuracy of content in various unit documents, displays, reports,brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.
- Create complex reports and spreadsheets which may utilizespecialized software and systems.
- Oversee and/or process a variety of complex financialtransactions; produce, monitor, and reconcile budget statements;research, identify, and resolve discrepancies. May assist with capitalor special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion.Plan and coordinate office moves and/or minor renovationprojects.
- May lead staff or supervise day-to-day work of student and/ortemporary workers, including scheduling, assigning, and prioritizingworkloads, setting appropriate deadlines, reviewing work for quality andtimeliness, and providing performance review input.
Minimum Education and Experience
High school diploma and four years of administrative experience, orcombination of education and relevant experience.
Knowledge, Skills and Abilities
- Advanced computer skills and demonstrated experience with officesoftware and email applications.
- Demonstrated success in following through and completingprojects.
- Excellent organizational skills and attention to detail.
- Excellent Strong verbal and written communicationskills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work toothers.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment inmaking decisions.
Organization
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We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.
At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.
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Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.
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