Finance Coordinator - Purchasing

POSITION DETAILS

The mission of Procurement is to ensure efficient and continuous operations by obtaining all goods, equipment and services for the College in compliance with rules and regulations set forth by all governing agencies.

The Procurement Department at Hostos Community College seeks applications for two Finance Coordinators. Reporting directly to the Finance Procurement Director, the successful candidates will be responsible, but not limited for the following:

• Maintains procurement records of college departments and coordinates tasks related to the day-to-day operations
• Prepares spreadsheets to monitor progress for all contracts
• Tracks purchases by categories for further analysis
• Prepares and reviews vendor expenditure reports
• Updates training aids as necessary and conducts training for the CUNYFirst Procurement module
• Liaises with CUNY Central with respect to CUNYfirst and Purchasing issues
• Documents internal procedures and incorporate them into CUNY procedural framework
• Assists the Director with various projects as needed
• Reviews various ancillary systems for accuracy and initiates changes to the ancillary systems when necessary.
• Monitors and tracks all Minority and Woman-Owned Business Enterprise Program (MWBE) and Service-Disabled Veteran-Owned Business (SDVOB) spending for goods/services on a weekly basis
• Essential duties require on-campus presence

QUALIFICATIONS

Bachelor's Degree required.

The following qualifications are preferred:

• Proficiency in CUNYFirst HR Campus Solutions and Procurement modules as well as Microsoft Office
• Ability to perform assigned tasks independently
• Excellent proven customer service skills
• Availability to work evening and weekend hours when required

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

• Prepares, reconciles and distributes expenditure and related accounting reports
• Creates and maintains various spreadsheets related to financial analysis
• Processes and tracks transactional entries
• Provides support in the administration of various business operations
• Coordinates with various departments on accounting matters
• Monitors systems and operations to assure a smooth workflow
• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE
Assistant to HEO

FLSA
Non-exempt