"Finance & Payroll Officer"

Job Details

Finance & Payroll Officer

Date Posted: 08/28/2025

Req ID: 44984

Faculty/Division: Faculty of Applied Science & Engineering

Department: Dept of Materials Science & Engineering

Campus: St. George (Downtown Toronto)

Position Number: 00058074

Description:

The University of Toronto’s Department of Materials Science & Engineering is at the forefront of addressing global issues that have a direct impact on our lives today. Our cutting-edge research in advanced materials creates technological solutions for environmental challenges such as climate change, resource depletion and energy availability. Our faculty members are world leaders in materials applications and processing, our commitment to both research and teaching excellence fosters innovative thinking.

Your opportunity:

Reporting to the Director of Administration, the Finance & Payroll Officer will be responsible for supporting the research and financial management at the Department of Materials Science & Engineering. The Finance & Payroll Officer ensures all expenses are processed on time and correctly per University and sponsor’s guidelines, and research sponsor deadlines are met. The incumbent will work with a portfolio of Principal Investigators and will be responsible for their payroll, finance and business affairs.

Your responsibilities will include:

• Analyzing actual expenditures in comparison to budget and preparing reports for financial planning and funding terms compliance
• Generating specialized analyses and reports for financial planning
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Analyzing information to identify spending trends and recommend cost saving measures
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Identifying and resolving individual data anomalies and discrepancies
• Liaising with internal contacts to resolve accounting, payroll and/or HRIS processing issues

Essential Qualifications:

• Bachelor's degree in commerce, economics, accounting or finance, or acceptable combination of equivalent experience.
• Minimum three (3) years of related experience in financial management, including experience working with budget variance reports and experience monitoring fund accounts for grants and contracts.
• Experience using a Financial Information System (FIS), Human Resources Information System (HRIS) and Research Information System (RIS).
• Experience preparing and processing expense reimbursements via CONCUR or similar systems.
• Experience classifying and processing invoices in FIS or equivalent systems.
• Experience processing payroll and troubleshooting and resolving payroll discrepancies.
• Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.
• Strong verbal and written communication skills and ability to communicate complex financial procedures to a range of audiences with varying levels of financial knowledge.
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgment, initiative, tact and discretion.
• Ability to organize and prioritize work to meet deadlines and to multi-task.
• Excellent communication skills (verbal and written).
• Accurate data entry and attention to detail.
• Highly developed computer skills including Word, Excel, PowerPoint, Outlook and SharePoint.
• Self-motivated, proactive, and demonstrated ability to work independently while also being an effective team player.
• Demonstrated capability to deliver exceptional customer service in a timely manner to students, staff, and academics.

Assets (Nonessential):

• Experience processing payroll for Senior Research Associates and Research Associates (Limited Term).

To be successful in this role you will be:

• Accountable
• Approachable
• Efficient
• Organized
• Problem solver
• Responsible

Notes: This role is currently NOT eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 09/08/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Recruiter: Julia Chou