Financial Admin Leader

administrative services.

Department Specific Responsibilities

• Serves as the organization's Fiscal Officer, overseeing budgeting, financial planning and reporting, internal controls, university and foundation accounts, and decision-support analysis.
• Leads human resources and faculty administration, including recruitment, appointments, compensation, employee relations, promotion and tenure processes, and workforce planning.
• Supports pre- and post-award research administration, facilities and space planning, technology coordination, internal communications, and the supervision and development of a 5-person administrative staff.
• Serves as a strategic business partner and member of the campus leadership team, advising the Associate Dean and Director on business operations, short- and long-term planning, organizational priorities, and implementation of strategic goals.
• Provides financial leadership and fiscal oversight for the campus, including budget development and management, university and foundation accounts, financial reporting, internal controls, accounting structures, asset stewardship, and compliance with university and School of Medicine policies.
• Oversees human resources and personnel administration for faculty, staff, students, graduate assistants, and fellows, including recruitment, hiring, reappointments, promotions, evaluations, position classifications, compensation, time and leave administration, employee relations, licensure, and immigration requirements.
• Manages faculty affairs and academic appointment processes, including faculty recruitment, promotion and tenure, mentoring programs, mid-career reviews, performance evaluations, faculty salary planning, and appointment/reappointment of volunteer clinical faculty.
• Provides decision support and business analysis to campus leadership by preparing recurring and ad-hoc financial and operational reports, analyzing university and internal data, identifying trends and risks, and recommending courses of action and implementation plans.
• Oversees facilities, space, and equipment management, including space allocation and utilization, renovations, moves, maintenance, safety, cleanliness, and coordination with university, host campus, and School of Medicine facilities and space-planning partners.
• Coordinates information technology needs and initiatives in collaboration with Health Technology Services (HTS), University Information Technology Services (UITS), host campus technology teams, and other partners to ensure effective technology support for campus operations.
• Leads internal communications and administrative coordination, developing and distributing presentations, reports, policy and procedure updates, building notifications, and other communications to leadership, faculty, staff, students, and university and host campus partners.
• Manages pre- and post-award research administration, including proposal development, award and contract administration, expenditures, cost transfers, salary recovery, and compliance with university, School of Medicine, and funding agency requirements.
• Provides leadership and supervision for administrative office staff, establishing priorities, supporting staff development and performance, promoting effective business processes, and ensuring high-quality administrative services for the campus.

General Responsibilities

• Supervises the day-to-day work activities of Financial Administration Specialists performing various administrative support activities primarily in the areas of financial management and compliance.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
• Provides training and development of newly assigned or less experienced personnel.
• Advises higher-level people leaders regarding the effective use of resources and methods to maximize earnings.
• Analyzes and measures the effectiveness of existing financial processes and develops sustainable, repeatable, and quantifiable business process improvements.
• Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
• Creates annual revenue and expenditure budget for school or support unit. Develops budgetary policies and procedures.
• Provides input into non-technical portions of grant and contract proposals.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field.

Preferred

• Master's degree.

WORK EXPERIENCE

Required

• 2 years of related functional experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Experience using large scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into usable formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships.
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Fort Wayne Indiana

This is an in-person position

Advertised Salary

The salary range for this position is $80,000-$85,000, based upon with the candidate's qualifications and experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Operational

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

Request Support
Telephone: 812-856-1234