Financial Administrator

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Historical and Cultural Studies at the University of Toronto Scarborough is a vibrant department organized into distinct disciplinary and interdisciplinary areas of study. In addition to providing students with deep grounding in one or more disciplinary traditions, the Department also fosters multidisciplinary research at all levels. Its commitment to socially engaged, leading edge research and direct engagement with its community is reflected not only through its curriculum but also in the creative and innovative projects undertaken by faculty and often providing research opportunities for graduate and undergraduate students. Working alongside faculty, a team of dedicated staff members provide administrative services and support the daily operation of a department that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging student experience.

The Department of Philosophy is a growing research and teaching intensive department. We teach a wide constituency of students at UTSC from specialists in philosophy, double majors in philosophy and another area such as psychology or political science, to large numbers of students who combine their primary field of study with a minor in philosophy. We provide a full spectrum of courses in the major areas of philosophy such as ethics, metaphysics, theory of knowledge and of mind, and aesthetics. We also teach a range of applied courses with a focus on biomedical ethics.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the supervision of the Business Officer, the Financial Administrator is responsible for a variety of finance and accounting assignments for the Department of Historical and Cultural Studies and the Department of Philosophy. Responsibilities include completion and/or audit of all expense reimbursements and invoices, and reconciliation of FIS accounts, timesheet collection and verification for casuals and work-study for payroll processing, monthly Statement of Accounts, P-Card statements, ensuring compliance with University ‘s financial guidelines and procedures. Additionally, the incumbent is responsible for the analysis and creation of various financial reports which provide data used in long term and short-term strategic planning, budgeting, modelling and forecasting for the Departments. The incumbent works closely with the Business Officer to ensure business transactions are aligned with the general accepted accounting principles, the University’s financial and purchasing guidelines as well as funding rules. The incumbent is also responsible for asset management for the department including purchasing, inventory, records and maintenance and space coordination.

Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks.
• Applying the University Guide to Financial Management and other applicable policies and procedures from granting agency and regulatory bodies.
• Preparing expense reimbursements and journal entries.
• Preparing accounts payable / account receivable according to the University Guide to Financial Management.
• Checking that proper approvals are obtained prior to processing transactions.
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts.
• Recording detailed transactions for departments operating and research accounts.
• Generating standard financial reports regularly and reconcile them with actual back up documents.

Essential Qualifications:

• Advanced College Diploma (3 years) in a related field (e.g. accounting, finance) or acceptable combination of equivalent experience.
• Minimum three years related experience in accounting/finance/analysis.
• Experience in related administrative support required.
• High level of knowledge with FIS, HRIS and RIS preferred, or equivalent information systems is essential.
• Must have an aptitude for numbers, be analytical and have strong problem solving abilities.
• Strong communication skills (both oral and written).
• Highly developed computer skills in Excel, Word, email and internet.
• Ability to prioritize and complete many competing demands in order to meet strict deadlines with keen attention to detail.
• Must be highly service-oriented and possess strong interpersonal skills, and ability to work well in a team environment.
• Demonstrated ability exercise tact, good judgment and diplomacy when dealing with staff, faculty and students.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience working in a post-secondary or public sector environment is preferred.
• Knowledge of the University’s Guide to Financial Management is an asset.

To be successful in this role you will be:

• Cooperative
• Efficient
• Meticulous
• Multi-tasker
• Organized
• Team player

Note:

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 05/22/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Finance/Budget/Planning/Audit